Administrative Assistant

Description

Job Summary: We are seeking a Mid-to-Senior Administrative Assistant to provide administrative and financial support, requiring advanced Excel proficiency and Canva skills, in a 100% on-site work environment. Key Highlights: 1. Administrative and financial support with autonomy and responsibility 2. Advanced Excel and Canva usage for reports and designs 3. Assistance in Accounts Payable, Cash Flow, Invoices (NF), Personnel Department (DP), and Human Resources (HR) Position: **Administrative Assistant (PJ)** We are looking for a **Mid-to-Senior Administrative Assistant** to join our team. The professional will be responsible for providing administrative and financial support across multiple areas, including additional tasks requiring **advanced Excel proficiency** and **Canva skills**. **This is a 100% on-site position, with no hybrid or remote work options**, so availability to work at the office during business hours is essential. * **Work Location:** **On-site**, at the company's office (no remote or hybrid work options). * **Working Hours:** 08:00 to 17:00, Monday through Friday. * **Employment Type:** PJ (**Individual Entrepreneur / Legal Entity**). * **Salary:** To be negotiated. * **Benefits:** PJ contract with additional benefits (detailed below). * **Experience Level:** **Mid-to-Senior** professional. Benefits * **Premium Breakfast:** Provided daily to employees. * **Premium Lunch:** High-quality meals offered daily at the company. * **Paid Day Off:** Entitled to one paid day off (scheduled per company policies). * **Covered Parking:** Reserved spot in a covered garage for convenience and security. Requirements and Qualifications * **Education:** Completed bachelor’s degree in **Accounting**, **Business Administration**, **Law**, or related fields. * **Experience:** Prior experience in administrative/financial roles at a **mid or senior level**, with ability to work autonomously and responsibly. * **Technical Skills:** * **Advanced Excel:** Proficiency in spreadsheets, formulas, and tools to generate financial reports and data analysis. * **Canva:** Ability to create basic designs, graphic materials, or presentations as needed. * Knowledge of **Accounts Payable** and **Cash Flow Management** processes. * Experience in **invoice issuance** and data entry into ERP or similar systems. * Familiarity with **contract termination procedures** for suppliers/service providers. Basic understanding of **Personnel Department (DP)** and **Human Resources (HR)** processes, capable of assisting with documentation and HR routines. * Intermediate proficiency with ChatGPT Pro or Plus. Behavioral Competencies * **Proactivity:** Ability to take initiative and resolve issues promptly. * **Organization and Discipline:** Maintains an organized workplace and documents, strictly adhering to deadlines and procedures. * **Teamwork:** Collaborates effectively with colleagues across departments, communicating clearly and efficiently. * **Calmness and Resilience:** Works well under pressure and handles adverse situations calmly. * **Adaptability:** Flexible when handling varied tasks and adjusting priorities as required. Responsibilities * Organize documents and manage administrative files, ensuring records remain up-to-date and accessible. * Manage **Accounts Payable** and **Cash Flow**, performing financial entries in internal systems and ensuring timely payments. * Issue invoices and accurately enter data into the company’s system/ERP. * Prepare advanced reports and spreadsheets in Excel to support financial and administrative activities. * Create simple communication materials or presentations using **Canva**, as required by the department. * Assist in **contract termination processes** for suppliers and service providers, verifying documents and complying with legal procedures. * Support the **Personnel Department (DP)** and **Human Resources (HR)** in related tasks, such as organizing employee documentation, scheduling training sessions, etc. * Collaborate with the team on other administrative and operational tasks as needed, maintaining flexibility and proactivity.