What you will do daily * Manage calendar, appointments, and reminders (meetings, deadlines, and recurring tasks) * Provide courteous and prompt customer service via WhatsApp, e\-mail, and/or phone * Organize documents, folders, and files (Google Drive/OneDrive) with consistency and security * Support the preparation and submission of proposals, contracts, quotations, and reports * Conduct follow\-up with clients, partners, and suppliers to ensure deadlines and deliveries * Update records and information in spreadsheets and systems (CRM/ERP, where applicable) * Assist with basic financial routines (data entry, reconciliation, payment tracking) Competencies we seek * Excellent written and verbal communication (clarity, empathy, and conciseness) * Strong organizational skills and ability to prioritize (you know the difference between urgent and important) * Proactive mindset, ownership mentality, and solution-oriented focus * Discretion and confidentiality when handling sensitive information * Attention to detail and commitment to quality and deadlines Requirements * Prior experience as a secretary, administrative assistant, or virtual secretary * Proficiency in Google Workspace or Microsoft 365 (Calendar, Docs, Sheets) * Familiarity with productivity tools (e.g., Trello, Notion, Asana) is a plus * Remote work setup Selection question(s): * How many hours and days per week are you available for these activities? * Do you have experience as a Virtual Secretary? * What is your salary expectation? Work location: Remote
João Silva
Indeed · HR
João Silva
Indeed · HR
