Administrative Assistant

Description

Support the Operations, Legal, and Business areas with administrative activities, including tracking and recording document inflows and outflows, controlling and organizing files, liaising with suppliers and colleagues from other departments, as well as handling phone calls and contacts, updating control systems, and assisting in information flow to contribute to daily routine execution; additionally, handle documents from drafting through receipt, complying with required procedures; under supervision, draft legal opinions, populate internal and client systems, monitor and support achievement of internal and client performance indicators. Carry out routine tasks related to legal and administrative support. Prepare reports and spreadsheets according to departmental guidelines, ensuring accuracy and timeliness of information. **Responsibilities and duties** * Provide administrative support to the Operations, Legal, and Business areas, including organizing documents and correspondence, and handling phone calls; * Perform document control and updates by maintaining and updating the document and information control system, archiving processes, contracts, and documents in an organized manner for easy retrieval; * Populate client systems in accordance with established guidelines, conduct procedural analysis, draft legal opinions, and implement judicial orders in systems to fulfill obligations or settle judgments. **Requirements and qualifications** * Completed high school education; pursuing or holding a bachelor’s degree in Business Administration, Law, Business Management, or related fields is a plus; * Minimum of six months’ experience in administrative support roles, preferably within operations, legal, or business areas; strong organizational skills, attention to detail, proactivity, effective communication, ability to manage multiple demands, and collaborate effectively; * Intermediate proficiency in Excel; analytical thinking and problem-solving skills; clear and assertive communication. **Additional information** Our benefits: Meal or food allowance \- Sodexo Pluxee; Unimed health insurance; Uniodonto dental insurance; Extended maternity leave; Extended paternity leave; Childcare allowance for mothers with children up to 5 years and 11 months old; Pluxee Cuida (psychological, social, financial, and legal support); Nutritional counseling; Wellhub; Multipurpose sports courts; Partnerships with various establishments (educational institutions, restaurants, etc.); Birthday Day Off (a paid day off on your birthday); Transportation allowance (6% deducted from payroll, deposited exclusively onto the bus card); Life insurance. Founded in 1998, S\&S is headquartered in Ribeirão Preto. It operates through its own offices and partners across the Southeast, South, and Northeast regions of Brazil. Its clientele includes medium- and large-sized economic groups in sectors such as insurance, telecommunications, banking, services, civil construction, and others. A comprehensive physical and organizational infrastructure supports our operations—covering location, facilities, technology, administration, and finance. Our commitment lies with our clients, and we consistently act with enthusiasm and dedication, placing ourselves fully at the service of their objectives.