JUNIOR ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional to handle invoice issuance, control, and filing; procurement management; and administrative and financial support. Key Highlights: 1. Invoice management and financial control 2. Full administrative and procurement support 3. Opportunity for students or graduates in related fields **RESPONSIBILITIES:** * Issue invoices; * Update the merchandise outbound control spreadsheet; * Populate finance department spreadsheets; * Attach invoices to their respective negotiable quotations; * Send billing documents to clients and confirm receipt; * Assist in organizing departmental documents for accounting records; * File and digitize departmental documents; * Monitor maintenance activities; * Register purchase invoices; * Record and track purchase invoices via spreadsheets and systems; * Issue purchase orders; * Manage supplier orders; * Manually update inventory levels in the system; * Populate procurement department spreadsheets; * Communicate with suppliers; * Support administrative tasks; * Support the department head; * Perform other duties related to the position; **REQUIREMENTS:** * Bachelor's degree completed or in progress in Administration, Accounting, or related fields. * Knowledge of taxes is desirable; * Basic / Intermediate Excel skills; * Prior experience issuing invoices via municipal and state government services is desirable. Working hours: 8:00 AM to 6:00 PM (Monday to Thursday) and 8:00 AM to 5:00 PM (Friday).