Job Summary: Administrative Assistant professional for consulting, recruitment, and selection services, specializing in legal document drafting and administrative and financial process support. Key Highlights: 1. Legal document drafting and contract management 2. HR process support, payroll processing, and benefits administration 3. Financial, accounting, and budgetary support A consulting, recruitment, and selection firm seeks an Administrative Assistant in Carapicuíba. EvoEstágios Taubaté is a company dedicated to internship intermediation, connecting students with practical learning opportunities. Focused on professional development, it aims to facilitate young people's entry into the labor market. **Responsibilities:** Draft legal documents based on institutional templates (service agreements, technical consulting contracts, amendments, termination agreements, various terms). Conduct due diligence and documentary verification of suppliers during procurement processes. Support onboarding and offboarding procedures (document collection and verification, registration, file organization, assisting new employee integration). Support payroll information verification. Monitor vacation scheduling. Support benefits management and procurement (meal/voucher allowance, medical and dental assistance, life insurance, TotalPass, among others). Control and schedule admission, periodic, and dismissal medical examinations. Monitor renewal of mandatory occupational safety reports (PCMSO, PGR). Support management of service agreements and recurring subscriptions (e.g., digital platforms, software, administrative services). Organize physical and digital files within Google Drive. Support accounts payable posting verification. Support and monitor accounts receivable. Submit documents for tax review and verify tax withholdings. Support bank reconciliation for the institute’s accounts. Support expense classification and allocation by cost center and project. Support monthly financial closing, including preparation of management reports and key performance indicators for executive leadership. Submit documentation for accounting closing. Support monthly verification of general ledger and trial balance reports. Monitor budget management (budgeted vs. actual). Support reporting to funders and donors. Organize documents for external financial audit. Control corporate credit card expenditures. Control and verify reimbursements for partners and employees. Update the specialized third-sector management system: Ongsys. Previous experience as Administrative Assistant, Office Assistant, Executive Secretary, or Administrative Coordinator may indicate alignment with some responsibilities of this position. Bachelor’s degree required. Relevant experience required. **Compensation and Benefits:** * Salary: 3\.611,00 * Meal Voucher * Transportation Voucher * Medical Assistance * Life Insurance * Gympass **Additional Information:** * Contract Type: Hybrid — Hybrid work model. * Candidates from Barueri, Osasco, Jandira, or Itapevi are also eligible for this position. * Duration: Full-time * Working Hours: To be determined.
João Silva
Indeed · HR
João Silva
Indeed · HR
