Job Summary: Professional to draft legal documents, conduct due diligence, provide HR, financial, and accounting support, manage contracts, organize files, and monitor budgets. Key Highlights: 1. Drafting and verification of legal and contractual documents 2. Comprehensive support in HR, finance, and accounting areas 3. Management and organization of physical and digital files A consulting, recruitment, and selection company is seeking an Administrative Assistant in Taboão da Serra. EvoEstágios Taubaté is a company dedicated to internship intermediation, connecting students with practical learning opportunities. Focused on professional development, it aims to facilitate young people's entry into the labor market. **Responsibilities:** Draft legal documents based on institutional templates (service agreements, technical consultancy agreements, addendums, termination agreements, various terms). Conduct due diligence and documentary verification of suppliers during procurement processes. Support hiring and termination procedures (collecting and verifying documents, registration, file organization, onboarding support for new employees). Assist in verifying payroll information. Monitor vacation scheduling. Support benefits management and procurement (meal vouchers/food allowance, medical and dental assistance, life insurance, TotalPass, among others). Control and schedule admission, periodic, and termination medical examinations. Monitor renewal of mandatory occupational safety reports (PCMSO, PGR). Support management of service agreements and recurring signatures (e.g., digital platforms, software, administrative services). Organize physical and digital files in Google Drive environment. Assist in verifying accounts payable entries. Support and monitor accounts receivable. Submit documents for tax review and verify tax withholdings. Support bank reconciliation for the institute’s accounts. Support expense classification and allocation by cost center and project. Support monthly financial closing, including preparation of management reports and key indicators for the board. Submit documentation for accounting closing. Support monthly verification of general ledger and trial balance reports. Monitor budget management (budgeted vs. actual). Support accountability reporting to funders and donors. Organize documents for external financial audit. Track corporate credit card expenses. Track and verify reimbursements for partners and employees. Update the specialized management system for the third sector: Ongsys. Previous experience as Administrative Assistant, Office Assistant, Executive Secretary, or Administrative Coordinator may indicate alignment with some activities of this position. Bachelor’s degree required. Relevant experience necessary. **Compensation and Benefits:** * Salary: 3\.611,00 * Meal Voucher * Transportation Voucher * Medical Assistance * Life Insurance * Gympass **Additional Information:** * Contract Type: Hybrid – Hybrid work modality. *Candidates from Osasco, Embu das Artes, Carapicuíba, or São Paulo are also eligible for this position.* * Duration: Full-time * Working Hours: To be determined.
João Silva
Indeed · HR
João Silva
Indeed · HR
