Administrative Assistant

Description

Job Summary: Ecotec Montagens Industriais is seeking an Administrative Assistant to work across administrative, financial, human resources, tax, procurement, and construction support areas. Key Highlights: 1. Multifunctional involvement in administrative and financial routines 2. Coordination with Human Resources, Tax, Procurement, and Construction Support departments 3. Opportunity at a company recognized for over 15 years **Position: Administrative Assistant – CLT** **Ecotec Montagens Industriais, a reference in industrial solutions for over 15 years, is seeking an Administrative Assistant to work in the administrative and financial sector, coordinating with Human Resources, Tax, Procurement, and Construction Support departments.** **Main Responsibilities:** **Administrative, Human Resources, and Occupational Health and Safety (OHS) Routines:** * **Conduct hiring and termination processes, timekeeping control, and construction site documentation;** * **Manage integration documentation with clients;** * **Maintain and update OHS documentation and employee records;** * **Organize and submit physical and digital documents, as well as maintain updated administrative spreadsheets;** * **Keep employee registries and contracts with clients/suppliers up to date;** * **Handle internal and external requests, including accounting support.** **Financial and Tax Functions:** * **Issue invoices and perform system entries (invoices, reimbursements, processes, etc.);** * **Manage accounts payable and receivable, as well as cash flow;** * **Perform bank reconciliations and support preparation of information for accounting.** **Procurement and Inventory Support:** * **Monitor material and invoice receipt and verification;** * **Manage on-site material inventory, ensuring organized recordkeeping.** * **Request quotations and purchase construction and office materials** **Requirements:** * **Completed high school education;** * **Preferred: Completed technical course or ongoing undergraduate degree in Administration, Accounting, or related fields;** * **Strong communication skills, organizational ability, proactivity, and interpersonal relationship skills;** * **Technical knowledge of administrative routines, especially with prior experience in civil construction or industrial maintenance sectors.** **Employment Type: CLT – Permanent** **Compensation: Starting from R$ 1.950,00/month + (Meal Voucher/Transportation Voucher)** **Working Hours: Monday to Friday, 8:00 AM to 6:00 PM (with 1-hour lunch break)** Job Type: Permanent CLT, Internship, Apprenticeship Compensation: Starting from R$1.950,00 per month Benefits: * Meal Voucher * Transportation Voucher Experience: * Microsoft Excel (Preferred) * Administrative Assistance (Preferred) Work Location: On-site