Junior Administrative Analyst

Description

Job Summary: Professional responsible for administrative interface, process coordination, procurement, contracts, and payments, as well as financial and budgetary support for projects. Key Highlights: 1. Administrative interface with various internal departments 2. Control and monitoring of administrative and budgetary processes 3. Support in document preparation and request tracking **Summary of Main Responsibilities:** * Comply with the employment contract, adhering to institutional guidelines, policies, regulations, methodologies, and protocols; * Serve as the administrative interface between the production team and the finance, procurement, contracts, and other internal departments; * Prepare, organize, and track procurement, contracting, and payment requests related to production projects; * Control and monitor the flow of administrative processes, ensuring compliance with deadlines and internal procedures; * Support the preparation and verification of contractual documents, requisitions, and other administrative records; * Monitor the status of requests with responsible departments, performing continuous follow-up until completion; * Organize and maintain up-to-date physical and digital files of production documents (contracts, invoices, reports, etc.); * Control project budgets by budget line, tracking balances, commitments, and actual expenditures, identifying deviations and supporting the team in decision-making; * Assist in consolidating and updating project financial information, ensuring consistency between planning and execution; * Prepare administrative and budgetary monitoring reports and spreadsheets for ongoing projects; * Provide administrative support to the production team during event planning and execution, ensuring compliance with internal rules and procedures; be responsible for organizing and preserving the environment, infrastructure, materials, and equipment, respecting current control routines and procedures; * Uphold professional image and respect the institution’s identity, mission, vision, and values; **Required Qualifications for Selection Process:** * Completed undergraduate degree in Business Administration, Economics, Event Management, or related fields; * Intermediate Microsoft Office proficiency; * Experience in administrative functions, preferably in contracts, payments, and budgeting. **Desirable Qualifications for Selection Process:** * Knowledge of cultural production. **The selection process will consist of 03 stages, each being eliminatory:** 1. Resume review; 2. Interview with Strategic People Management and Writing Test; 3. Interview with Leadership + Excel Test. **Edital Number:** 1662/2026 \- Santa Marcelina Cultura Minimum Education Level: Undergraduate Degree * Meal Allowance * Transportation Allowance * Health Insurance * Life Insurance