Receptionist

Description

Job Summary: Opportunity for a Receptionist with strong communication skills, organizational ability, and teamwork spirit to join our Facilities team, ensuring friendly and efficient service. Key Highlights: 1. Friendly and efficient service to clients, vendors, and colleagues 2. General administrative support and internal event coordination 3. Optimization of activity scheduling and use of AI systems Want to make a difference in the new economy and transform people and businesses to thrive? Join Cadastra! As a Receptionist, we seek someone with a professional appearance and communication skills, courteous and professional demeanor, attention to detail, sense of priority, strong organizational abilities, and capacity to collaborate effectively within a team. This position is based onsite at our São Paulo office, Monday through Friday. **Responsibilities and Duties** **In the Facilities team, you will face these challenges:** * Greet clients, service providers, and colleagues, verify the purpose of their visit, and direct them to the appropriate departments, ensuring friendly and efficient service to create a positive first impression; * Support the organization of internal events and meetings, including attendance lists, participant reception, and vendor coordination; * Coordinate meeting rooms by aligning schedules to optimize activity planning and avoid conflicts; * Facial Registration of Employees: Register new employees’ facial data in the access control system to ensure accurate identification and access authorization. * Database Updates: Maintain up-to-date employee identification records, including personal data changes or access status updates. * **Provide general administrative support and file organization to keep the office infrastructure functional and accessible;** * **Use data management systems: Input and retrieve information from internal platforms to streamline processes and maintain updated records with AI-powered tools for organization;** * **Generate and manage shipping labels with Correios for equipment dispatches, exchanges, and returns; handle mail and package distribution by sorting and delivering to recipients to ensure timely and accurate delivery;** * **Communicate via email with colleagues to request equipment returns;** * **Send responsibility agreements for digital signatures via online platforms;** * **Suggest improvements based on front-desk experience and received feedback.** **Requirements and Qualifications** **What Cadastra expects from you:** * Technical courses in Secretarial Studies or administrative fields; currently pursuing or completed undergraduate degree in Executive Secretarial Studies, Business Administration, or related areas; * Familiarity with Google Workspace tools; * Proficiency in Microsoft Office Suite; * Experience with access control systems or similar platforms; * Customer service experience; * Calendar and agenda management. **Additional Information** **What we offer:** * Meal and food allowance * Health insurance * Dental insurance * Caju card * Birthday day off * Extended maternity and paternity leave * Profit-sharing program (PPR) * Life insurance * Childcare assistance * Referral bonus Transportation allowance * We are a global technology, strategy, marketing, and data services company with 25 years of experience leading digital transformations and strategies that accelerate growth across both digital and physical channels for major enterprises. Hybrid by nature, we operate worldwide! With over 900 employees, we have offices in São Paulo, Porto Alegre, and London — plus many more Cadastrers (as we call ourselves here) working fully remotely. At Cadastra, we work toward one shared goal: transforming people and businesses so they can thrive. Over 400 brands across more than 15 industries — including Kopenhagen, Mitsubishi, Unilever, Uber, and many others — already trust our expertise. **Our operations are organized into the following divisions:** * Business & Strategy * Commerce * Media Services * CRM & Customer Experience * Digital Performance * Data, Analytics & AI * Design & Creativity * Transformative Engineering * Influence & Content Marketing * Cloud Services Our excellence has been recognized through prestigious awards. In 2022, we led the ISG Provider Lens Martech report, won the Salesforce Partner Innovation Awards in the Marketing Consulting category, and were nominated for the Caboré Award. We also ranked among the Financial Times 2023 list of fastest-growing companies in the Americas, among other achievements. Our growth goes hand-in-hand with building a more sustainable and inclusive world. For over eight years, we’ve held Great Place To Work certification, and diversity is a core pillar for us: 59% of leadership roles are held by women, and 19% of our professionals identify as LGBTQIAPN+. **COME SEE WHY THIS IS YOUR PLACE!** Do you want continuous growth, teamwork, and real, high-impact market influence? Join us! **Our Values:** * Courage to explore; * Efficiency to achieve; * Impact to resonate; * Learning to transform; * Partnership to innovate. **OUR CLT BENEFITS:** Meal and food allowance on FLASH card Remote work allowance on FLASH card Health insurance tailored to your location Dental insurance tailored to your location Birthday day off + value deposited on FLASH card Extended maternity and paternity leave Profit-sharing program (PLR) Life insurance Childcare assistance Referral bonus Transportation allowance Clude | Health Platform Total Pass Partnership with Fecap — 10% to 20% discounts on undergraduate, postgraduate, MBA, and master’s degree programs