ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional for administrative and operational support activities, including organization, communication, and various controls. Key Highlights: 1. Various administrative tasks and routine organization. 2. Support in internal and external communication. 3. Opportunity with a philanthropic organization focused on inclusion. * Perform various administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing services according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, filter topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, arranging the request form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain departmental document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging their forwarding; * Monitor progress of procedures or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service needs. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree completed or in progress in Administration and/or Human Resources is desirable; * Computer literacy — User level; * Prior experience in the field is an advantage. The **SPDM** — Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for the Development of Medicine) is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility, respectively by Decrees No. 57.925, dated 03/04/1966; No. 40.103, dated 05/17/1962; and No. 8.911, dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, the **SPDM** has been expanding its scope of action through projects under development in Social Assistance and Education. This wide range of activities increasingly consolidates the **SPDM** as a large-scale philanthropic institution seeking economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to guarantee universality and equitable access to health services—essential for human and social development. Our commitment is to promote an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value the sharing of ideas, the development of a team-oriented work culture, and respect for diversity and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **Rede Project** The ***Rede Project*** is part of the “Inclui” Program, aimed at promoting the social and educational inclusion of students with special educational needs within the regular school system, progressively transforming schools into adapted and welcoming environments. It originated from a partnership between the **SPDM – Associação Paulista para o Desenvolvimento da Medicina** and the Municipal Department of Education. Launched in September 2010, the Rede Project emphasizes concepts of human dignity, demonstrating that disability does not necessarily equate to incapacity, while continually enhancing each child’s residual capabilities. Its main objective is to integrate students with disabilities into daily activities, promoting their independence. As an inclusion initiative, we also prioritize hiring employees with disabilities, recognizing their competence and efficiency equal to that of other staff members—making the Rede Project a unit with greater inclusivity. Furthermore, this coexistence enables exchange of experiences, humanizing the organization and supporting both professional and personal growth. If you identify with our values and activities, join our team.