Administrative Assistant

Description

Job Summary: A professional to support administrative and operational management, including document control, access management, uniforms, data handling, and team assistance. Key Highlights: 1. Multifunctional administrative and operational support 2. Document, access, uniform, and PPE management 3. Operational team assistance and support Job Description: • Monitor employee attendance record completion • Receive, organize, and manage time cards • Receive, verify, and forward medical certificates to HR • Request and monitor physical access issuance • Request and monitor virtual access creation • Receive and dispatch document mailbags • Sort and organize uniforms and PPEs for shipment • Perform external postal services • Support data surveys and mapping • Maintain updated departmental records: reimbursements, expense reports, taxi usage, overtime, vacations, etc. • Support the department with additional administrative needs • Fulfill data survey requests from the Analyst • Provide assistance to the operational team in resolving incidents • Verify and update data/folders in the Client's system: controls and procedures • Verify data entries in RGM spreadsheets for Book preparation • Verify overtime entries according to maintenance service schedules • Request password resets for Conbras staff (Client interface) • Request Itaú ID badges for new hires (Client interface) • Request vacation scheduling and monitor coverage process Minimum Education: Extracurricular / Vocational training course * Meal allowance * Food allowance * Transportation allowance * Medical assistance * Dental assistance