ADMINISTRATIVE ASSISTANT

Description

Here at SQPAR (a company part of the Squadra Group), we are looking for a dynamic, organized, and proactive Administrative Assistant to join our team. If you are detail-oriented, enjoy support routines, and want to contribute both to general administrative support and the People Department, this role is for you! In this position, you will serve as the focal point for supporting people management, travel logistics, and daily operational tasks—ensuring the smooth functioning of our internal processes. **What You Will Do** ------------------------ * ... + Travel Logistics: Responsible for quoting and purchasing flight tickets, booking accommodations, and processing expense reports for administrative travel by the team. + People Department Support: Assist with daily time tracking, support scheduling team vacations, and collect/submit documents for offboarding processes. (Accounting Interface: Act as the communication channel with our partner accounting firm—sending invoices, onboarding/offboarding documents, and addressing routine inquiries.) + General Administrative Routines: File organization, handling internal requests, managing correspondence, and supporting other operational tasks within the department. + Procurement and Supplies Support: Conduct quotations, negotiate, and purchase office materials, supplies, and ad-hoc services—ensuring optimal cost-effectiveness and internal stock control. **What You Need** ---------------------- * ... + Completed high school education (currently pursuing a bachelor’s degree in Administration, Human Resources, or related fields is a plus). + Prior experience with administrative routines or basic People Department tasks (time tracking, vacation scheduling, etc.). + Desired experience with quotations, supplier negotiation, and material inventory control. + Basic to intermediate proficiency in Microsoft Office (especially Word and Excel). + Strong verbal and written communication skills to interact with suppliers (accounting firms and travel agencies) and internal teams. + Punctual organization (to avoid missing deadlines for time tracking and accounting closures). **For the Perfect Match** ------------------------- * ... Experience with IT companies **For a Positive and Evolving Journey** ------------------------------------------------- * Physical health care: Medical and Dental Assistance * Prudential Life Insurance * Mental health matters too: Partnership with PlenaVi and A&M for individual psychotherapy sessions; * Nutrition matters: Meal or food allowance; * Anywhere Office: Work from anywhere * Flexible hours: 40-hour workweek, Monday to Friday, aligned with project and team needs; * Birthday day off; * Annual Profit Sharing: Based on company performance results; * One-on-One: Career expectation and goal alignment sessions, open exchange, safe space; * Team interaction: Regular internal events; **Why Become a Squader?** --------------------------- * **We Are Global:** We have Squaders across Brazil and abroad, working on high-impact, globally recognized client projects. We already run projects in the US, Canada, and South Africa. * **Anywhere Office:** Our work model is fully remote (Anywhere Office), though some projects may be hybrid or on-site (check the job description). You’ll have autonomy to align your schedule with your leader—balancing personal routines and project deliverables. * **An Environment That Fosters Growth:** We cultivate a collaborative, learning-rich environment that values people’s development and professional formation. * **Constant Growth:** We’re consolidating as one of Brazil’s top 5 digital consulting firms. * **Career Pathways:** Your professional journey will be built alongside an engaged leadership team, with opportunities to move across projects, roles, and business units within the SQUADRA ecosystem. * **People-Centered Care:** Our core is digital—but none of it would be possible without our people. Thus, our focus is creating a positive, memorable, and humanized journey for all our Squaders.