Purchasing Assistant

Description

Job Summary: Support operational and administrative activities in the Procurement and Supply area, ensuring process efficiency, adherence to deadlines, and information reliability. Key Responsibilities: 1. Assist in the creation and updating of purchase orders 2. Track orders and ensure delivery deadlines 3. Support buyers in negotiation processes Provide support for operational and administrative activities in the Procurement and Supply area, contributing to the organization, control, and tracking of orders, supplier relationship management, and execution of departmental routines, ensuring process efficiency, adherence to deadlines, and information reliability. * Assist in creating, issuing, and updating purchase orders in the system, ensuring data integrity, organization, and reliability of recorded information. * Track orders with suppliers, making contact to update status, resolve queries, handle incidents, and guarantee delivery deadlines. * Maintain up-to-date supplier, item, and service registrations, ensuring organization, standardization, and easy access to information. * Support buyers in collecting information, preparing quotations, and organizing data, contributing to negotiation processes and decision-making. * Organize logistics-related demands for the department, including supporting corporate travel management, reservations, transportation arrangements, and other operational needs. * Support fleet vehicle management, assisting with scheduling maintenance, tracking inspections, and organizing documentation. * Perform external tasks as required by the department, such as picking up materials or documents, or supporting operational processes at nearby locations. * Interface with internal departments—including warehouse, maintenance, finance, and logistics—to ensure alignment and smooth procurement and material delivery processes. * Assist in resolving order-related issues, such as discrepancies, delays, incorrect or damaged goods, supporting supplier communication and resolution.