Administrative Assistant - Finance Department - H. M. Souza Aguiar

Description

Job Summary: We are seeking an organized and detail-oriented professional to join our Finance team as an Administrative Assistant, focused on accounts payable and compliance. Key Highlights: 1. Focus on compliance and organization in accounts payable routines. 2. Work within an innovative hospital infrastructure. 3. Opportunities open to all talents, with full emphasis on inclusion. At Smart Hospital, we believe diversity makes us stronger. Our opportunities are open to all talents, with full emphasis on inclusion of persons with disabilities (PCD) and individuals rehabilitated by the INSS. **Who Are We?** * Smart Hospital: Transforming healthcare through innovation. We are leaders in construction, renovation, and operation of hospital infrastructure, pioneers in modernizing hospitals via public\-private partnerships. In partnership with the Souza Aguiar Hospital Complex — the largest emergency hospital in Latin America — we are redefining healthcare service standards. **What Are We Looking For?** We seek an organized, detail-oriented, and compliance-focused professional to join our Finance team. As an Administrative Assistant in Finance, you will be the focal point for executing accounts payable routines, ensuring our commitments to suppliers and partners are fulfilled with maximum punctuality, rigor, and organization. **Day-to-Day Responsibilities:** * Document Management: Receiving, verifying, and physically and digitally organizing invoices, bank slips, and billing documents. * System Operations: Accurate and agile data entry into the ERP system, ensuring financial data integrity. * Supplier Relationship Management: Direct support and communication with suppliers to validate payment statuses, request bank slips, and confirm banking details. * Compliance and Control: Verifying duplicates, checking basic documentation, and ensuring all required approval levels have been completed before closing the payment workflow. * Administrative Support: Organizing and archiving departmental documents for future reference and audits. **Work Location:** Souza Aguiar Hospital Complex. Address: Praça da República, 111, Centro, Rio de Janeiro **Working Hours:** 8:00 AM to 6:00 PM, Monday to Thursday \| 8:00 AM to 5:00 PM on Friday Requirements: **What We Need From You:** * Education: Completed high school. * Experience: Proven experience in accounts payable or finance/administrative functions. * Computer Skills: Basic Excel knowledge and familiarity with management systems (ERP). * Profile: Exceptional organizational skills, meticulous attention to detail, proactivity, sense of urgency, and strong communication skills for supplier interactions. **Nice-to-Have Qualifications:** * Currently pursuing a bachelor’s degree or technical course (e.g., Administration, Accounting, Financial Management, or related fields). * Complementary courses in finance or administration. * Prior experience in the healthcare or hospital environment. Benefits **Benefits** * **Mobility**: Swile card with VT (mobility combo) so you can choose the best way to get to work. * **Meals**: VA/VR (R$ 25.00/day), offered via a credit card for flexible use — choose where and how to eat. * **Healthcare**: Health insurance, Vittude mental health program, Odontoprev dental plan, and Totalpass for comprehensive physical and mental well-being. * **Finance**: Special payroll discounts. * **Birthday Day Off**: A dedicated day off to celebrate your birthday. * **SESC Agreement**: Provides access to diverse leisure and cultural activities, promoting quality of life for you and your family. * **Life Insurance**: Ensures financial security for your family in case of unforeseen events, offering peace of mind and protection.