ADMINISTRATIVE ASSISTANT II

Description

Job Summary: The professional will provide support to the Administrative Board, performing diverse administrative tasks such as preparing reports, managing documents, and handling internal communications. Key Highlights: 1. Administrative Board Support 2. Administrative Activities Across Various Departments 3. Document and Report Control * Provide support to the Administrative Board; * Perform administrative activities across various departments of the institution, preparing charts, maps, and reports; * Conduct various controls and records; * Draft internal communications regarding routine matters; provide information to various departments. **Responsibilities and Duties** * Assist in coordinating reception, appointment scheduling, and telephone services. * Manage document routines, databases, and files relevant to the department. * Receive documents pertinent to the department and, if necessary, forward them to related departments. * Organize and maintain departmental document archives and filing systems, including classification, labeling, and storage. * Review, dispatch, and/or instruct processes related to the employee's work unit, arranging for their proper forwarding. * Prepare performance indicators. Perform other duties as required or determined by management. * **Requirements and Qualifications** * Currently enrolled in or completed a Bachelor’s degree; * Postgraduate studies in Business Administration (in progress) preferred; * Intermediate/advanced proficiency in Microsoft Office suite; * Minimum of 1 year of experience in the field. **Additional Information** **SPDM** – Associação Paulista para o Desenvolvimento da Medicina (São Paulo Association for Medical Development) is a non-profit, philanthropic civil association, recognized as being of federal, state, and municipal public utility — respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. SPDM’s primary guiding principle is its integration into the health system, focused on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care — strengthening ties with the local community and reaffirming its social commitment to serving everyone without discrimination. With institutional growth, **SPDM** has expanded its scope of operations through projects currently under development in Social Assistance and Education sectors. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universal access and equitable opportunities for health care — essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork, respect for diversity, and inclusion. **MISSION** To deliver excellence in health care without prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity Building * Social Commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, Economic, and Social Sustainability * Tradition * Transparency **THE SIM** The Integrated Medical Service (SIM) is a specialized, medium-complexity health care unit located at Praça Luiz de Araújo Máximo, 50, Jardim Paraíba, Jacareí/SP, offering referral-based services and forming part of Jacareí’s Municipal Health Network. It provides health care to users of Brazil’s Unified Health System (SUS) from the municipalities of Jacareí, Igaratá, and Santa Branca, following patient access flows defined and implemented by regulatory mechanisms of Jacareí’s Municipal Health Secretariat. On January 2, 2018, the São Paulo Association for Medical Development (SPDM) assumed management of this unit pursuant to Management Agreement No. 2.002.01/17.17. In partnership with the Jacareí Municipal Government through its Municipal Health Secretariat, SPDM strives for excellence in public health services and reinforces its commitment to the principles of SUS, as established in Law No. 8,080 of September 19, 1990 — especially regarding universality of access, free-of-charge care, preservation of individual autonomy in defending physical and moral integrity, equality of health care, patients’ right to information, respect for users’ and citizens’ rights, among others.