ADMINISTRATIVE ASSISTANT - SAEPS

Description

Job Summary: Professional to perform administrative tasks, various controls, drafting communications, and supporting the team by organizing information and processes. Key Highlights: 1. Diverse administrative support 2. Document and process organization 3. Internal and external communication * Perform diverse administrative tasks, preparing charts, maps, and reports; * Carry out various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence and perform typing services according to established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls intended for your department, filter topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile diverse data by consulting documents, transcripts, files, and card indexes; * Perform entries using calculators and/or computers; * Record entries in fiscal ledgers, registering evidence of transcriptions; * Control requests and receipt of consumable materials, arranging for the requisition form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill sector-related tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain departmental document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of procedures or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed high school education; * Higher education in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Experience in the field is an advantage. The **SPDM** — Sociedade Paulista para o Desenvolvimento da Medicina (São Paulo Society for the Development of Medicine) is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57,925 of 03/04/1966, 40,103 of 05/17/1962, and 8,911 of 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serving everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of activities through projects under development in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to ensure universality and equitable access to health services essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, empowering our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet minimum requirements. We value idea-sharing, cultivating a team-oriented work culture, respecting diversity and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **SAEPS – PSYCHOSOCIAL SCHOOL SUPPORT SERVICE** SAEPS involves implementing the Psychosocial School Support Service to improve access, retention, learning, and development of infants, children, and adolescents enrolled in the Municipal Education Network, through multidisciplinary team management and provision of transportation, INFORMATION TECHNOLOGY EQUIPMENT, FURNITURE, and MATERIALS. SAEPS will operate in coordination with the Municipal Education Secretariat’s (SME) Núcleo de Apoio e Acompanhamento para a Aprendizagem (NAAPA — Support and Learning Monitoring Center), following guidelines and regulations issued by SME to govern service operations. NAAPA aims to ensure comprehensive protection of the rights of infants, children, and adolescents enrolled in the Municipal Education Network’s EDUCATIONAL UNITS whose rights have been violated and/or who are experiencing distress, thereby causing significant harm to their development and schooling processes.