Administrative Analyst

Description

Job Summary: An operational administrative support professional responsible for organizing internal processes, document control, and supporting procurement, human resources, and other administrative tasks. Key Highlights: 1. Multifunctional support in administrative routines, procurement, and human resources department. 2. Contribution to the organization and efficiency of the company's internal processes. 3. Opportunity for professional development in areas such as administration and HR. **Description and Responsibilities:** **Working Hours:** Monday to Friday, from 8:00 AM to 6:00 PM, with a 2-hour lunch break **Level:** Operational **Employment Type:** Permanent – CLT **Job Objective** **Provide administrative support to company operations, contributing to the organization of internal processes, document control, procurement activities, human resources functions, and other administrative demands, ensuring efficiency, confidentiality, and compliance with internal procedures.** **Main Responsibilities** **Procurement and Supplies** * Obtain price quotations from suppliers. * Request and track purchase orders. * Maintain an updated supplier database. **Human Resources Support** * Monitor timekeeping records, overtime banks, and attendance incidents. * Receive, verify, and forward medical certificates. * Organize and maintain up-to-date employee documentation. * Liaise with accounting and/or payroll service providers. * Support employee onboarding, integration, and offboarding processes. * Track expiration dates of occupational health examinations (pre-employment, periodic, return-to-work, job function change, and termination). * Coordinate with Occupational Health and Safety providers for scheduling exams, training sessions, and updating legal documents. * Assist in managing vacation schedules, benefits, and other HR-related administrative tasks. **Administrative Routines** * Organize, archive, and control physical and digital documents. * Issue and verify administrative documents. * Answer phone calls, messages, e\-mails, and provide support to employees. * Support the organization of meetings, business trips, and internal events, as needed. * Prepare spreadsheets, administrative controls, and reports. * Support other administrative activities as required by the company. **Requirements:** **Requirements** **Preference for candidates residing in Tatuí/SP or within a maximum distance of 35 km** **Education** * Completed high school education. * Technical or undergraduate studies in Administration, Human Resources, Business Management, or related fields are desirable. **Knowledge** * Microsoft Office Suite, especially Excel and Word. * Document organization and administrative controls. * Basic understanding of procurement and supplier negotiation. * Basic understanding of Human Resources functions. * ERP or enterprise management system knowledge is desirable. **Behavioral Competencies** * Organization and attention to detail. * Proactivity. * Responsibility and commitment. * Strong verbal and written communication skills. * Discretion and confidentiality when handling information. **Benefits:** On-site meal allowance, Life insurance, Transportation voucher