Backoffice Assistant

Description

Job Summary: The Backoffice Assistant will support administrative and operational workflows between the Artistic Department and partners, ensuring organization, updating of controls, and project support. Key Highlights: 1. Support for artistic projects and organization of administrative workflows. 2. Focus on execution, organization, and process monitoring. 3. Opportunity for operational interface across departments. **Description and Responsibilities:** **Working Hours:** **Level:** Not Specified **Employment Type:** Service Provider \- PJ The Backoffice Assistant will be part of the Artistic Team at 30e and will support administrative and operational workflows between the Artistic Department and partner departments, ensuring organization, updating of controls, and support for project requirements. This is a role focused on execution, organization, and monitoring, contributing to structured and timely execution of departmental workflows. **Main Responsibilities** * Support monitoring of contract workflows, organizing documents and updating internal controls; * Assist in sending and tracking payments with the finance team; * Update spreadsheets and systems with contractual and financial information; * Organize and manage reimbursements; * Support the organization and verification of artists’ invoices, flagging pending items to the responsible analyst; * Provide support in tracking deadlines with Legal and Finance teams; * Support promoters in administrative project requests; * Organize documentation and maintain updated physical and digital files; * Support operational interface across departments, directing requests to the analyst when necessary. **Requirements:** **What we would love you to have:** * Strong written and verbal communication skills * Ability to organize and monitor deadlines * Proficiency in working with spreadsheets and controls * Collaborative and proactive mindset * Experience in administrative processes (contracts) and financial processes (payment flows/systems) * Proficiency in Microsoft Office (especially Excel) * Advanced English * Knowledge of process tools/systems * Availability to work flexible hours, adapting to event schedule requirements **Benefits:** No benefits specified