Administrative Assistant

Description

Job Summary: A professional responsible for controlling, organizing, and archiving administrative, tax, and operational documents; recording and updating information in systems; and supporting financial and HR department routines. Key Highlights: 1. Administrative and financial document control and organization 2. Support for financial routines, reconciliations, and payments 3. Customer, supplier, and internal department assistance The company is seeking an Administrative Assistant in Ribeirão Preto. **Responsibilities:** Responsible for controlling, receiving, verifying, organizing, and archiving administrative, tax, and operational documents. Record and update information in systems, spreadsheets, and internal controls. Verify invoices, bank slips, bills, cash boxes, deposits, bank statements, and balances. Support financial routines, bank reconciliations, payment controls, and accountability reporting. Monitor orders, deadlines, contracts, and administrative processes at the distribution center. Identify and report discrepancies, inconsistencies, or irregularities in documents and records. Support preventive collection activities and updates to financial controls. Provide assistance to customers, suppliers, drivers, and internal departments, delivering information and directing requests. Support HR department routines, such as attendance tracking, benefits administration, onboarding, and offboarding. Manage office supplies, purchase requests, services, and administrative logistics support. Organize documents and meetings, and support operational administrative demands. Perform other duties pertinent to the position. Previous experience as an Administrative Assistant, Office Assistant, Executive Secretary, or Administrative Coordinator may indicate alignment with some of the responsibilities of this role. High school diploma required. Prior experience required. **Compensation and Benefits:** * Salary: Salary range will be disclosed during the interview. * Meal Allowance * Transportation Allowance * Dental Plan * Life Insurance **Additional Information:** * Employment Type: Permanent — On-site. * Schedule: Full-time * Working Hours: Monday to Saturday.