HR ASSISTANT

Description

Job Summary: The HR Assistant executes and monitors Human Resources Department processes, ensuring legal and internal regulatory compliance, and accurately processing payroll, onboarding, and terminations. Key Highlights: 1. Responsible for Human Resources Department processes 2. Ensures compliance with labor legislation and internal regulations 3. Processes payroll, onboarding, terminations, and vacations The HR Assistant is responsible for executing and monitoring processes related to the Human Resources Department, ensuring compliance with labor legislation and the company's internal regulations. Performs payroll processing, onboarding, terminations, vacations, and other departmental routine tasks, ensuring accuracy and timeliness of information. * Daily monitoring of tasks in MG Controle, tracking due dates; * Registering new hires manually and via SCI, forwarding the process manual to the client by e\-mail or RH NET (over 80% of onboarding is performed via RH NET, with clients printing directly from the app; HR staff only import information into the UNICO system, while remaining onboarding is performed manually); * Recording CLT, intern, and apprenticeship terminations in MG Controle for deadline tracking and execution; * Planning preliminary and final terminations; * Monitoring salary adjustments according to collective bargaining agreements; * Performing registration updates, workload changes, and schedule modifications; * Recording medical certificates and social security leave, issuing the last working day letter, and sending it to the client by e\-mail; * Recording CAT (Work Accident Report) and related absences, issuing the last working day letter and forwarding it to the client for delivery to the employee; * Verifying and approving salary advances; * Finalizing domestic worker payroll and pró\-labore payroll, both due on the 20th, using Schip; * Requesting required documentation from clients via e\-mail, based on client payroll cutoff data; * Calculating individual and collective vacations at year-end; * Sending an updated employee spreadsheet to the client, with information required for payroll closing; * Importing the closing spreadsheet into the system; * Periodically preparing receipts for special and intermittent leaves; * Scheduling union homologation appointments, registering them in MG Controle, assembling the process, and releasing it for execution; * Releasing payroll after e\-Social closing so the Accounting Department can submit DCTF. Completing the linked task in MG Controle by the 10th to ensure continuity of DCTFWeb processing by the Accounting Department; * Preparing supplementary payroll and termination calculations when necessary; * Generating monthly FGTS payment guides (GFD), completing them by the 15th; * Sending periodic reports to clients (vacation control, probationary contract expiration, absences, birthdays); * Monitoring events in the UNICO e\-Social environment to identify and correct errors as needed; * Marking tasks as completed in MG Controle upon completion; * Recording and publishing transportation vouchers (VT); * Calculating the 13th salary in December and its advance payment in November; * Sending the bank file to the client for submission to the bank regarding payments; * Monitoring collective bargaining agreements; * Preparing salary adjustment spreadsheets; * Processing PLR (Profit Sharing Plan) payroll; * Issuing monthly charge guides, including GFD, DAE, and Union Contributions; * Recording alimony deductions; * Gathering and analyzing documents to support labor inspections and completing related forms; * Resolving pending items requested by Management or other departments to obtain negative certifications from CRF and INSS/IR, including pending income statements; * Regularizing FGTS linked account issues, including corrections such as RDT and RDE; * Enrolling new companies in unions and registering them with respective unions; * Recording labor lawsuits in MGC and e\-Social as required; * Calculating taxes, including GFD and contributions; * Providing technical consultation and guidance to employees. * Monitoring and managing payroll deductions for consigned loans.