Executive Secretary

Description

Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board, requiring a high level of responsibility and confidentiality. Key Highlights: 1. Work directly with the Executive Board 2. High level of responsibility and confidentiality 3. Manage schedules and control deadlines assertively * Daily Responsibilities * **Position:** Executive Secretary / Direct Assistant to the Executive Board **Job Description:** We are seeking a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board. This position demands a high level of responsibility, confidentiality, and precision; it is essential to enjoy well-defined routines, high standards, and organized environments. The ideal candidate will be able to anticipate needs, maintain strict control over information and deadlines, and ensure that processes and schedules are executed with excellence. * Main Responsibilities: * Manage the Executive Board’s schedule with organization and assertiveness Control deadlines, appointments, documents, and strategic information Organize meetings, minutes, business trips, and external appointments Ensure administrative routines are carried out without errors Directly support day-to-day decision-making while maintaining clear information flow Uphold confidentiality and maintain a high standard of organization Maintain structured and up-to-date physical and digital files * Desired Profile: * Extremely organized, disciplined, and detail-oriented Proactive, with the ability to anticipate needs Enjoys working with processes, standards, and clearly defined rules Clear, concise, and professional communication High concentration and focus capacity Discretion and impeccable ethical conduct Ability to handle pressure and an intense pace * Requirements: * Previous experience as an Executive Secretary or Executive Assistant Proficiency in Microsoft Office / Google Workspace Strong writing and document organization skills Punctuality and commitment * Work Location: * Hauer – Curitiba. * Benefits: * Transportation Allowance (VT) + Meal Voucher (VR). * Salary: * R$ 3.000,00. * Working Hours: * Monday to Thursday – 8:00 AM to 6:00 PM. Friday – 8:00 AM to 5:00 PM. **Minimum Education:** Bachelor's Degree