Executive Secretary

Description

Job Summary: We are seeking a highly organized and proactive Executive Secretary to work directly with the Executive Board, requiring responsibility, confidentiality, and precision. Key Highlights: 1. Direct interaction with the Executive Board in a high-responsibility environment. 2. Excellence in managing schedules, deadlines, and strategic information. 3. Focus on organization, proactivity, and a high standard of confidentiality. * Daily Responsibilities * **Position:** Executive Secretary / Executive Board Direct Assistant **Job Description:** We are looking for a highly organized, proactive, and detail-oriented Executive Secretary to work directly with the Executive Board. This position demands a high level of responsibility, confidentiality, and accuracy; it is essential to appreciate well-defined routines, high standards, and organized environments. The ideal candidate will be able to anticipate needs, maintain strict control over information and deadlines, and ensure that processes and schedules are executed with excellence. * Key Responsibilities: * Manage the Executive Board's schedule with organization and assertiveness Monitor deadlines, appointments, documents, and strategic information Organize meetings, minutes, travel arrangements, and external appointments Ensure administrative routines are performed accurately and without error Provide direct support for day-to-day decisions, maintaining clear information flow Uphold confidentiality and a high standard of organization Maintain structured and up-to-date physical and digital files * Desired Profile: * Extremely organized, disciplined, and detail-oriented Proactive, with the ability to anticipate needs Comfortable working with processes, clearly defined standards, and rules Clear, concise, and professional communication High concentration and focus capacity Discretion and impeccable ethical conduct Ability to handle pressure and an intense work pace * Requirements * Prior experience as an Executive Secretary or Executive Board Assistant Proficiency in Microsoft Office / Google Workspace Strong writing and document organization skills Punctuality and commitment * Work Location: * Hauer – Curitiba. * Benefits: * Transportation Allowance (VT) + Meal Voucher (VR). * Salary: * R$ 3.000,00. * Working Hours: * Monday to Thursday — 8:00 AM to 6:00 PM. Friday — 8:00 AM to 5:00 PM. **Minimum Education:** Bachelor's Degree