ADMINISTRATIVE ASSISTANT

Description

* Perform various administrative activities, preparing charts, maps, and reports; * Perform various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence and perform typing services in accordance with established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Receive telephone calls intended for your department, screen topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution in each case; * Make external and internal phone calls directly or through the switchboard operator, transferring the call to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation for such entries; * Control requests and receipt of consumable materials, preparing the corresponding request forms and monitoring deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service requirements. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Prior experience in the field is an advantage. **Additional Information** WORK SCHEDULE: 6 DAYS ON / 1 DAY OFF, FROM 07:00 TO 13:00 HOURS **SPDM** — São Paulo Association for the Development of Medicine — is a non-profit, philanthropic civil association recognized as being of federal, state, and municipal public utility, respectively by Decrees No. 57.925 dated 03/04/1966, No. 40.103 dated 05/17/1962, and No. 8.911 dated 07/30/1970. The Association’s primary guiding principle is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary healthcare, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of activities through projects currently under development in Social Assistance and Education sectors. This wide range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution committed to economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), primarily aiming to ensure universality and equitable access to healthcare — essential elements for human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value the sharing of ideas, cultivating a team-oriented work culture, and respecting diversity and inclusion. **MISSION** To deliver healthcare excellence without prejudice, distinction, or classification of citizens. **VISION** To be recognized as the Brazilian philanthropic health organization with the broadest reach and highest competence. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency