Purchasing Analyst

Description

**Behavioral Competencies:** Organization and attention to detail. Analytical ability. Clear and assertive communication. Proactivity and results orientation. Teamwork. **Job Requirements:** **Education:** Completed or ongoing undergraduate degree in Business Administration or related fields. **Experience:** Experience in procurement, inventory control, and supplier relationship management. **Desirable Knowledge:** Excel and inventory management systems; analysis of performance indicators. **Key Responsibilities:** **Analyze supplier replenishment needs** within the established schedule, identifying and flagging difficulties (e.g., price list negotiations, slow-moving items, production issues, payment disbursements). Submit for approval by the buyer and subsequently by the purchasing manager, per defined authority levels, prior to purchase order release. **Evaluate purchase volumes** for orders requested by the buyer—especially for promotional activities and end-cap displays—and question potential inconsistencies. **Analyze invoices with discrepancies** relative to orders placed with Distribution Centers (DCs) and stores, autonomously deciding on rejections and returns when necessary. **Monitor slow-moving items**, preparing action proposals for the buyer to reduce the share of such products in total inventory volume. **Ensure product master data integrity** in the system, strictly adhering to the master data template and correcting existing inventory items (description, reference, packaging, purchase/sale prices, supplier payment terms, delivery lead times, etc.). **Control distribution and operational parameters**, validating minimum and maximum stock levels with periodic reviews per supplier, branch, and product; analyzing store-level turnover and optimizing storage to minimize inter-unit transfers. **Maintain consistent and assertive communication** with stores and suppliers, ensuring efficient information flow and rapid resolution of any issues. **Analyze operational indicators daily**, including: Order validation with suppliers. Overdue orders. Pending transfers. Undelivered invoices. Stores with out-of-stock or overstocked items. Promotional items without issued orders. Propose corrective actions to restore normal operations. **Conduct pre-shipment verification** to ensure orders are fully invoiced without discrepancies. Track delivery of all orders, monitoring adherence to previously agreed-upon deadlines. Perform continuous follow\-up to prevent delays and adjust replenishment system timelines as needed.