Administrative Assistant

Description

Job Summary: We are seeking an Administrative Assistant to work across various departments of the company, providing general administrative support and assisting the store during peak demand periods. Key Highlights: 1. Work across various administrative departments of the company 2. Flexible support during peak demand periods at the store 3. Diverse responsibilities, including customer service and organization **ADMINISTRATIVE ASSISTANT** **Salary:** R$ 2\.717,00 \+ Health Insurance \+ TotalPass \+ iFood Benefits **Job Description:** We are seeking an Administrative Assistant to work across various departments of the company, with flexibility to also support the store during peak demand periods. Monday to Friday \- 8:00 AM to 5:00 PM (1-hour lunch break) Saturday \- 9:00 AM to 2:00 PM (15-minute break) **Main Responsibilities:** * Operating the company's internal system * Issuing invoices * Recording and archiving invoices, purchase orders, and other documents * Answering phone calls * Releasing delivery trucks with required invoices and documentation * Communicating with customers and suppliers * Liaising with IT support, technical support, and external support teams * Transferring and allocating goods for inter-store shipments and receipts * Providing support to stores as needed (cashier duties, sales floor assistance, and other areas) * Opening and closing cash registers when required * Printing labels for stores and the factory * Handling external services (e.g., notary office, bank) when necessary * Verifying orders, invoices, and conducting inventory checks * Managing office supplies and cleaning material inventory * Monitoring incoming and outgoing goods * Organizing files * Supporting the sales commission team * Managing executives' schedules * Opening and closing the office when required * Maintaining workplace organization and cleanliness, including restrooms and kitchen (daily rotation) * Providing ad-hoc support to the store during peak sales/demand periods **Requirements:** * Prior experience in administrative routines * Experience with cash register opening and closing is a plus * Excellent logical reasoning skills * Strong communication skills and proactivity * Willingness to work across different functional areas as required by the company