Administrative Assistant

Description

Job Summary: Responsible for performing administrative support activities for the Facilities area, including document control, vendor service provider coordination, logistical support, and building maintenance—ensuring compliance with internal procedures and process efficiency. Key Highlights: 1. Essential support in Facilities, logistics, and building maintenance management. 2. Responsibility for document organization and vendor service provider coordination. 3. Contribution to the efficiency of infrastructure-related processes. GS Inima Brasil \| Vitória \- ES \| On-site Job Description Responsible for performing administrative support activities for the Facilities area, including document control, vendor service provider coordination, logistical support, and building maintenance. Ensures compliance with internal procedures, contributing to the organization and efficiency of infrastructure and outsourced services-related processes. Responsibilities and Duties * Support administrative routines within the Facilities area, with focus on logistics and building maintenance; * Perform control and organization of technical and administrative documents; * Carry out registrations and updates in area-specific systems (e.g., GS Integra, SAP); * Monitor and record service requests from third-party vendors and contracted service providers; * Request and manage motorcycle courier, transportation, accommodation, and air travel services; * Conduct on-site inspections per established protocols, recording evidence and information; * Schedule, monitor, and close Infrastructure-related Service Orders; * Support contract and invoice management, performing verification, measurement, and data entry; * Control mailbags, correspondence, and office supplies, ensuring adequate stock and organization; * Address internal requests from employees and managers, providing technical and administrative support; * Maintain updated contact lists and area calendars. * Participate in QSMS training and initiatives, complying with safety and quality standards; * Drive company vehicles when necessary for logistical or operational support. Requirements and Qualifications **Education:** High School Diploma. Driver's License Category B (mandatory). Desirable Requirements Pursuing or holding a technical or undergraduate degree in Administration, Logistics, Facilities Management, or related fields will be considered an advantage. * Microsoft Office Suite (Intermediate or Advanced Excel). * ERP systems (SAP, GS Integra). * Basic knowledge of contract and outsourced services management. * Occupational health and safety and quality standards (QSMS). Apply Now Salary Range To be discussed Employment Type CLT (Consolidation of Labor Laws) Benefits * Meal Allowance / Food Voucher * Christmas Bonus * Health Insurance * Dental Insurance * Life Insurance * Transportation Voucher * Medication Assistance