Administrative Assistant - Brazil

Description

Job Summary: The Administrative Assistant will review, control, and update information in systems and physical documents, providing administrative support to area processes. Key Highlights: 1. Essential administrative support for area processes. 2. Updating and controlling information in systems and documents. 3. Supporting audits and personnel documentation management. **Job Brief** ------------- Administrative Assistant responsible for reviewing, controlling, and updating information in systems and physical documents to provide administrative support to associated area processes. **Who We Are** **Dyno Nobel** is the global leader in commercial explosives, blasting manufacturing and technology, delivering innovative solutions to the mining, quarrying, construction, and seismic industries. With a legacy of safety, performance, and technical excellence, Dyno Nobel is recognized for pushing the boundaries of what is possible in commercial explosives—helping customers optimize operations, improve productivity, and reduce environmental impact. Supported by a dedicated team of professionals and a strong commitment to continuous improvement, Dyno Nobel sets the standard for reliability and responsibility in explosives manufacturing and blasting services worldwide. Join us in all that makes Dyno Nobel an outstanding place to work: OUR culture, OUR values, OUR commitment to safety, and, most importantly, OUR PEOPLE. This combination makes Dyno Nobel a great place to work. **Job Summary:** **Administrative Assistant**, responsible for reviewing, controlling, and updating information in systems and physical documents to provide administrative support to associated area processes. **Key Responsibilities:** * Ensure compliance with applicable HSEOE performance standards, objectives, and regulations for this position. * Promote and embody Dyno Nobel’s corporate values. * Comply with and enforce company safety rules, maintaining the workplace in optimal condition. * Support internal and external audits related to safety, maintenance, and technical aspects of operations. * Control documentation associated with labor audits (personnel files, timekeeping records, hours allocated to pre-employment medical examinations, payroll-related information). * Maintain up-to-date personnel spreadsheets in the system, ensuring online and current information. * Manage personnel-related documentation across various departments and administer the company’s mail pouch. * Support the Contract Administrator’s administrative management. * Review data associated with area processes in SAP to control and correct transactions. * Prepare reports requested by leadership (APC accountability reports, commercial reports, regulatory agency submissions). * Verify and consolidate information for monthly closings, integrating financial and administrative reporting. * Maintain control over documents related to material and supply receipt and dispatch. * Ensure continuity of plant inventory (PPE, spare parts, and others). * Conduct monthly inventories of explosives and supplies. * Receive truck entry forms, register them in the system, and close the exit process by tracking corresponding forms. * Coordinate travel arrangements and accommodations for operational visitors. * Keep worker information updated in corporate systems. * Support the organization and execution of operational audits. Manage performance and deliverables according to customer expectations while rigorously adhering to corporate standards and regulations. **Requirements:** **Education:** Completed high school. **Experience:** Experience in administrative roles or similar functions. * Proficiency in Office 365. SAP knowledge is desirable. * Driver’s license (Class B) is desirable. * Explosives handler license. **What We Offer:** Health insurance Dental insurance Life insurance Meal allowance Transportation allowance **Our Values:** * Zero Harm to Everyone, Everywhere * Value People – Respect, Recognize, and Reward * Think Customer. Everyone. Every Day. * Treat the Business as if It Were Our Own * Care for the Community and the Environment * Challenge and Improve the Status Quo * Keep Our Promises *Dyno Nobel is an equal opportunity employer and will consider all qualified applicants without discrimination based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by law.*