Administrative Assistant for Purchasing, Sales, and Inventory

Description

Learn a little about us: A family-owned company serving healthcare professionals, operating since 1995. We sell and distribute disposable medical and hospital supplies. Job description: The professional will be responsible for the administrative purchasing and inventory department. **Responsibilities:** \- Monitor inventory levels and place orders when stock is low; \- Before placing an order, confirm with the Coordination team that the purchase request has been approved for procurement. \- Enter the purchase order into Bling; \- Keep the Coordination team and the administrative assistant informed about purchases and the expected delivery date; \- Continuously seek new suppliers focused on reducing costs or improving product quality; \- Negotiate pricing, payment terms, and delivery conditions; \- Update selling prices in our system (Bling); \- Reconcile incoming invoices with purchase orders to ensure delivered items match ordered items; \- Record incoming invoices; \- Issue return invoices when necessary; \- Manage inventory to prevent stockouts; \- Obtain freight quotes for product pickup; \- Assist the administrative assistant with freight quoting when needed; \- Serve clients from Quântica W's portfolio by sending quotations, clarifying inquiries, and completing tenders when required; \- Answer phone calls to capture orders, provide information, and quote product prices (passive sales); \- In-person client service (passive sales) and carrier coordination; **Requirements:** High school diploma; Strong mathematical knowledge and logical reasoning skills; Strong motivation to work and professional responsibility; \- Proficiency (intermediate level) in Word, Excel, Outlook, and Canva; \- Residency in Porto Alegre, Alvorada, Canoas, or Viamão; Employment type: Full-time, CLT permanent contract Compensation: Starting at R$2\.500,00 per month Benefits: * Meal allowance * Transportation allowance Selection question(s): * Are you available to work in person Monday through Friday? Work location: On-site