Jr. Administrative Assistant

Description

**Job Opening: Jr. Administrative Assistant** **Address:** Rua Lauro Vannucci, 1050 \- Parque Rural Fazenda Santa Cândida (CEP 13\.087\-548\). \- Campinas/SP **Work model:** On-site **Working hours:** 1:00 PM to 10:00 PM, Monday through Friday (occasional Saturday) **About the Company:** **Ambipar** is the leading Brazilian provider of integrated environmental solutions, founded in 1995 and present in dozens of countries. We operate across two major business lines: **Ambipar Environment**, focusing on waste management, circular economy, material treatment and valorization; and **Ambipar Response**, specializing in emergency response, accident prevention, and environmental and chemical emergency response. Our purpose is to drive ecological transformation, placing sustainability at the heart of every decision — because there is no Planet B. **About the position:** We are seeking a professional to serve as an **Administrative Assistant** in Campinas/SP, providing direct support to our client’s field operations in the infrastructure and essential services sector. The role requires strong organizational skills, effective communication, and proficiency with digital tools — all critical to ensuring smooth scheduling, accurate information flow, and proper documentation of operational activities. **Key responsibilities:** * Make and receive calls with clients, technical teams, and suppliers, delivering prompt and courteous service, triaging requests, and routing them appropriately. Record all interactions in internal systems. * Coordinate schedules for construction sites, installations, and on-site technical visits, aligning team and client availability to meet deadlines. Monitor the status of each service and proactively communicate changes to all involved parties. * Develop and maintain operational control spreadsheets, consolidating data on appointments, project statuses, timelines, and performance indicators to support management and generate periodic reports. * Register and track service orders, service history, and client information in the Salesforce CRM, ensuring operational traceability and data accuracy. **Mandatory requirements:** * Completed high school education * Prior experience in administrative routines * Proficiency in Microsoft Excel (tables, filters, basic formulas such as SUMIF, VLOOKUP) * Strong verbal and written communication skills * Telephonic customer service skills, with emphasis on quality and clarity * Ability to organize and manage multiple concurrent tasks * Residency in Campinas or surrounding region **Preferred qualifications (not mandatory):** * Experience with CRM systems, especially Salesforce * Background working in infrastructure, utility, or field-service companies * Experience managing on-site service order scheduling and tracking * Currently pursuing a bachelor’s degree in Administration, Management, or related fields; Intermediate/advanced Excel skills (pivot tables, dashboards) Compensation: R$2\.450,36 per month Benefits: * Medical insurance * Dental insurance * Food allowance * Meal voucher * Transportation allowance Work location: On-site