Senior Project Analyst

Description

Job Identification * **Position:** Project Analyst Sr * **Area:** PDO / PMO / Projects / Operations * **Level:** Analyst * **Reports To:** Project Manager / PMO Lead Job Mission Ensure visibility, organization, and control over project execution by supporting planning, monitoring, and communication so that timelines, scope, costs, and risks are tracked in a structured, predictable, and reliable manner—enabling data-driven managerial decisions. Responsibilities 1. Supporting PMO Structuring * Map how projects are currently executed (e.g., product development, client implementations, integrations, etc.) and identify gaps and improvement opportunities. Help define and document: + the company’s standard project flow (idea → approval → execution → delivery* + lessons learned); + basic templates (project canvas, project plan, status report template, risk register). * Assist in defining governance routines (status meetings, project committee, reporting cadence to executive leadership). * Support internal evangelization of project processes: explain, train, simplify, and facilitate adoption by technical and business teams. 2. Direct Management of Strategic Projects * Assume ownership of specific projects. * Develop and maintain the project plan (scope, milestones, deadlines, responsibilities, risks, budget where applicable). * Lead kick-off, progress, and closure meetings, ensuring alignment among all stakeholders. * Monitor deadlines, risks, issues, and dependencies, proposing corrective actions when necessary and escalating problems appropriately. 3. Reporting and Portfolio Visibility * Produce status reports for projects under your responsibility (and others, where relevant), with clear visibility into: + current phase; + key deliverables; + risks/impediments; + next steps. * Support leaders and executives in building a consolidated portfolio view (ongoing projects, prioritization, team capacity). * Use data (timelines, delivery adherence, rework, etc.) to suggest improvements to the project management process. 4. Continuous Improvement and Scalability * Collect feedback from teams and stakeholders regarding project management processes and adopted tools. * Propose adjustments and simplifications to ensure the PMO remains lightweight, agile, and aligned with startup realities (avoiding excessive bureaucracy). * Research market best practices in project management at technology/IoT companies and bring insights to evolve the PMO. Technical Competencies * Experience managing IT/Product/IoT projects, such as: + software platform development and evolution; + IoT solution deployments at client sites (field projects/onboarding); + integrations with third-party systems (CRMs, data platforms, security systems, etc.). * Knowledge of project management methodologies: + ability to operate in a hybrid mode: more structured planning (inspired by PMBOK/Prince2) combined with agile execution (Scrum/Kanban). * Proficiency in project management tools such as Jira, Trello, Asana, MS Project or similar, plus strong Excel/Sheets and PowerPoint/Slides skills for reporting and presentations. * Ability to structure and maintain project documentation (scope, schedule, risks, dependencies, meeting minutes, status reports). * Aptitude for gathering, analyzing, and consolidating project and portfolio metrics (timelines, costs, risks, deliverables, team capacity). * **Differentiators:** + prior experience in **startups** or rapidly scaling companies; + familiarity with **IoT**, connectivity, sensors, telemetry, or field projects; + certifications or courses in Project Management (CAPM, PMP, Scrum, etc.). Behavioral Competencies * Comfortable operating in evolving organizational structures, maturing processes, and shifting priorities. * Ability to bring order to dynamic environments—structuring information, schedules, and tracking clearly. * Skill in communicating with technical teams (developers, IoT engineers, data engineers, security engineers) and business areas (sales, operations, leadership), adapting language accordingly. * Proactive mindset: seeking problems, proposing solutions—not merely awaiting direction; sense of “ownership” over projects and deliverables. * Ability to manage multiple concurrent projects with competing deadlines and demands without losing control. * Composure when handling scope changes, course corrections, and typical challenges of innovation and rapid growth. * Ability to engage people across different departments to meet deadlines and deliverables—even without direct managerial authority. Education and Experience * Bachelor’s degree in Business Administration, Engineering, Information Systems, Computer Science, or related fields. * Postgraduate studies or courses in Project Management, PMO, Agile, or related areas are a plus but not mandatory.