ADMINISTRATIVE ASSISTANT - OCCUPATIONAL SAFETY

Description

Job Summary: Professional to assist in the organization and management of documents and equipment related to occupational safety, support training sessions, inspections, and administrative tasks. Key Highlights: 1. Dynamic and innovative environment with opportunities for growth and development. 2. Strong collaborative spirit and commitment to excellence and quality. 3. Inclusion and diversity, with positions specifically designated for persons with disabilities (PCDs). At **Inova**, we value and respect all individuals! We seek professionals committed to equality and possessing a strong collaborative spirit. We offer a dynamic, innovative environment with excellent opportunities for professional growth and development. If you are passionate about **new challenges**, possess the required qualifications, and are seeking new opportunities, join our team! Together, we will contribute to excellence in the execution of our services, always with quality and commitment. We believe in inclusion and diversity; therefore, if you are a person with a disability and have questions regarding any of our job openings, please apply without hesitation. We are committed to accessibility and equal opportunity. We look forward to meeting dedicated professionals who are passionate about what they do! **Responsibilities and Duties** * Document Organization: Assist in organizing and archiving occupational safety-related documents, such as training records, occupational medical examinations, technical reports, and other documents required by regulatory standards. * Support in Personal Protective Equipment (PPE) Management: Manage PPE distribution, receipt, and inventory, ensuring employees receive appropriate equipment for performing their duties. * Training Support: Assist in organizing occupational safety training sessions and lectures, tracking attendance and recording relevant information about conducted trainings. * Health and Safety Record Management: Monitor documentation related to periodic and admission medical examinations, archiving results and updating records as necessary. * Administrative Reporting: Support the preparation of occupational health and safety reports, gathering data and organizing information clearly and objectively. * Inspection Support: Accompany occupational safety inspections conducted on company premises, assisting with visit documentation and report completion. * Internal Communication: Assist in internal communication regarding safety rules and procedures, promoting awareness and adherence to safety policies among employees. * Legal Documentation Control: Support the organization and control of legal and regulatory documents in the safety area, such as NRs (Normative Rules), internal regulations, and audit documents. * Administrative Task Support: Address administrative requests from the occupational safety team, organizing schedules and announcements, and assisting with maintenance and workplace adaptation requests. **Requirements and Qualifications** * **Education:** Completed high school or currently pursuing a degree in Administration, Occupational Safety, or related fields. * **Mandatory:** Proven experience in this role. **Additional Information** **All our positions are also open to persons with disabilities (PCDs).** We value diversity and believe inclusion is a fundamental pillar for building a fairer, more humane, and welcoming workplace for everyone. We are the Public-Private Partnership (PPP) structured to expand access to education and significantly reduce the waiting list for public school placements. The project foresees the establishment of 31 new school units, reinforcing our commitment to social development and to the future of thousands of children and families in Caxias do Sul. Under a 25-year contract, INOVA CXS is responsible for constructing, operating, maintaining, and managing non-pedagogical services at school units, while pedagogical leadership remains fully under public authority, preserving municipal educational autonomy. More than fulfilling a contract, INOVA CXS reinforces the role of public-private partnership as a tool for transformation—delivering quality infrastructure, responsible management, and services that directly contribute to social development, family well-being, and building a better future for the children of Caxias do Sul.