Executive Secretary

Description

Job Summary: Professional to work as an Executive Secretary to perform administrative activities, providing direct support to the CEO in executive, financial, and organizational routines. Key Highlights: 1. Direct support to the CEO 2. Organization and management of the executive schedule 3. Support for confidential and strategic tasks Our client is a construction and real estate development company operating in the civil construction sector and seeks a professional to serve as an Executive Secretary to perform administrative activities supporting and developing the department. **Responsibilities:** Direct support to the CEO; Reception and customer service for clients, partners, and board visitors; Organization and management of the executive schedule (meetings, appointments, and travel); **Basic financial organization:** account control, payments, tickets, and expenses; Organization and management of administrative and legal documents; Support for strategic administrative tasks of the board; Coordination with suppliers, service providers, and internal departments; Organization of physical and digital files; Support for confidential and strategic tasks of the CEO; Ensuring organization and smooth operation of executive routines. **Requirements:** Completed high school education (a college degree is considered a plus); Proven experience as an Executive Secretary, Board Secretary, or similar roles; Experience working directly with senior management (board/CEO); Experience in administrative, financial, and organizational routines; Prior experience in finance or banking is a plus; Intermediate computer skills (Word, Excel, Outlook, and web browsers); Strong verbal and written communication skills; Organizational ability, discretion, attention to detail, and professional demeanor; Proactivity, accountability, and ability to handle confidential information; Ability to manage multiple tasks and priorities. **Employment Type:** Individual Contractor (PJ). **Working Hours:** Monday to Friday, from 8:00 AM to 6:00 PM **Work Location:** **Neighborhood:** Florência **City:** Sinop **State:** MT