Condominium Assistant

Description

Job Summary: A professional responsible for managing administrative, financial, and operational tasks to ensure smooth functioning and organization of the building environment. Key Highlights: 1. Responsible for administrative and financial management of invoices. 2. Operational support and scheduling assistance for the property manager. 3. Inventory control, security patrols, and reporting for building maintenance. Responsibilities: * Enter invoices into the GoSoft system (accounts payable), ensuring compliance with established deadlines. * Monitor invoice issuance, validity, and due dates for related taxes. * Issue electronic stamps, verifying the validity of certificates and required documentation. * Conduct quotations for purchasing materials and contracting ad-hoc maintenance services, as requested by the property manager, third-party teams (maintenance and cleaning), or Hersil representatives. * Accompany service providers during on-site technical visits to prepare in-person quotations. * Reconcile the petty cash fund, including invoice entries, issuing payment slips, and monitoring balances for necessary purchases. * Manage inventory of goods. * Prepare a monthly spreadsheet reconciling overtime hours (air conditioning) and parking fee allocations. * Compile photographic reports of purchases and services rendered, as well as monthly reconciliation of purchase expense reports. * Organize and archive documents, and answer and route telephone calls. * Assist in organizing the property manager’s appointment schedule. * Monitor and track service requests submitted to public utility providers. * Perform front-desk controls and respond to condominium residents’ email requests formally. * Support the property manager in organizing and signing documents, providing operational assistance to third-party teams, and ensuring service quality. * Conduct daily patrols to monitor building cleaning, team performance, construction progress, corrective and preventive maintenance, and ensure full equipment functionality. * Submit monthly reports on parking revenue and other revenues (auditorium rentals, access cards, etc.). Academic Qualifications: Completed high school and/or currently pursuing higher education Minimum Education Level: High School (Secondary Education) Preferred Education: * Business Administration, Higher Education * Meal Voucher * Transportation Voucher