Administrative Assistant

Description

Job Summary: Professional to oversee administrative processes, assist in document preparation, track deadlines, and organize information to support the department. Key Highlights: 1. Administrative process support and document drafting 2. Deadline tracking and document organization 3. Public and staff service **Responsibilities:** * Monitor administrative processes, providing departmental support; preparing spreadsheets; reviewing and archiving documents; tracking deadlines; locating and monitoring processes and notifications; * Register incoming and outgoing documents, sorting them, verifying data and dates, distributing them to recipients, issuing documents, and arranging necessary signatures; * Review documents to identify irregularities, verify calculations, classify, and archive them; * Update various control records by conducting data surveys and verifications, comparing and evaluating information to meet departmental needs and support managerial decision-making and analysis; * Monitor contract expiration dates, adhering to organizational rules and procedures, investigating possible amendments to agreed terms between parties, aiming to safeguard organizational interests; * Verify and enter documents and information into company systems; * Draft and complete documents; prepare addenda; amend contractual clauses; type texts and spreadsheets; update registrations; fill out forms; draft memoranda; issue official letters and memorandums per instructions received; * Prepare reports, forms, and spreadsheets by collecting information and verifying indices and indicators; * Develop calculation spreadsheets, organizational charts, flowcharts, as well as various reports and presentations; * Provide work-related information under supervision, following guidance from immediate supervisor; * Manage consumables and office supplies, verifying available quantities, completing requisitions, and requesting replenishment from the responsible department; * Manage dispatch and receipt of mail pouches and correspondence, recording information in pre-established control logs and performing protocol registration when required; * Provide service to the public and organizational staff, taking necessary actions for relevant matters; * Perform other duties inherent to the position or assigned at the discretion of the immediate supervisor, provided the employee is qualified and such duties align with their knowledge and experience; * Comply with Quality, Safety, Environment, and Social Responsibility standards and procedures. **Requirements and Qualifications:** * Completed high school education; * Preferred: Currently enrolled in or graduated from a bachelor’s degree program; * Intermediate Microsoft Office proficiency. **Benefits:** We offer an attractive benefits package, including multiple advantages that promote the well-being and satisfaction of our employees. All selection processes are inclusive and consider candidates with or without disabilities, provided they meet the qualifications for the advertised positions. Minimum Education Level: High School (Secondary Education) * Life Insurance * Multi-Benefits Card * Wellhub * Partnerships with educational institutions * Dental Care * Medical Care * Meal Allowance * Transportation