Administrative Assistant

Description

Job Summary: Professional to assist with administrative routines, customer service, financial support, internal logistics, operational support, and scheduling—requiring organization and proactivity. Key Highlights: 1. Opportunity to work on administrative routines and public service. 2. Development in document management and financial support. 3. Dynamic environment that values organization and proactivity. Responsibilities and Duties * **Document Management:** Organize, digitize, and archive physical and digital documents (invoices, contracts, forms). * **Customer Service:** Receive clients and suppliers, answer telephone calls, and manage corporate emails. * **Financial Support:** Assist in managing accounts payable and receivable, issuing invoices, and verifying reports. * **Internal Logistics:** Monitor office supply inventory and place replenishment orders. * **Operational Support:** Complete control spreadsheets, draft official letters, correspondence, and simple presentations. * **Scheduling:** Assist in arranging meetings and organizing the directorate’s or specific departments’ calendars. Requirements and Qualifications * **Education:** Completed high school (currently pursuing a bachelor’s degree in Administration, Management, or related fields is a plus). * **Computer Skills:** Proficiency in the **Office Suite** (especially **Excel** for spreadsheet control and **Word**). * **Experience:** Prior experience in administrative routines or public service. * **Communication:** Strong written skills (grammar and spelling) and verbal fluency. Advantages * Knowledge of management systems (ERP). * Basic or intermediate English. * Technical course in Secretarial Studies or Administration. Behavioral Profile * **Organization:** Ability to prioritize tasks in a dynamic environment. * **Proactivity:** Anticipate simple issues and seek solutions without constant supervision. * **Attention to Detail:** Essential for data and document verification. * **Ethics and Discretion:** Handle company confidential information professionally. Compensation: R$1\.518,00 \- R$3\.009,55 per month Benefits: * Transportation allowance Work Location: On-site