Administrative Assistant - GAEP

Description

Job Summary: A professional to provide administrative and operational support, with a focus on communication, document management, event organization, and coordination assistance. Key Highlights: 1. Administrative and operational support across multiple areas 2. Drafting notices, official letters, and reports 3. Organization and planning of institutional events **MAIN RESPONSIBILITIES:** 1\. Draft thank-you letters to the institution’s partners on behalf of the Directorate. 2\. Monitor the amendments website and Nota Paraná, keeping records up to date. 3\. Develop a work plan to justify received funding. 4\. Support the Directorate’s Advisor, both in executing activities and managing documentation. 5\. Draft official letters to institutions and internal notices. 6\. Organize and plan institutional events, including procurement of food and other materials required for events. 7\. Prepare event accountability reports. 8\. Contact suppliers and service providers to resolve pending matters and express gratitude. 9\. Verify product invoices and forward them to Accounts Payable. 10\. Support coordination with the volunteer team during events. 11\. Analyze, monitor, and route demands related to the Strategic Actions Department to respective areas. 12\. Arrange travel plans when requested. **MINIMUM REQUIREMENT \* (Mandatory): Completed Bachelor's Degree \- Field of Study:** Administration or related fields. **DESIRED (Preferred but not mandatory):** Postgraduate degree \- Field of Study: Project Management, Hospital Management. **Specific Technical Knowledge** 1\. Basic knowledge of High-Cost Medications. 2\. Knowledge of procurement and purchasing processes. 3\. Knowledge of contract drafting. 4\. Knowledge of accountability reporting for public funds. 5\. Proficiency in drafting official letters. 6\. Proficiency in deadline management. Employment Type: Permanent CLT Compensation: R$2\.100,00 \- R$2\.300,00 per month Benefits: * Medical assistance * Dental assistance * Childcare allowance * Partnerships and commercial discounts * Life insurance * Meal allowance * Transportation allowance Education: * Currently pursuing or having interrupted Bachelor's degree (Preferred) Experience: * Administrative routines (Preferred) Work Location: On-site