Administrative Assistant

Description

Job Summary: An organized and detail-oriented professional to perform administrative activities focused on HR and Personnel Department document management, ensuring compliance and up-to-date documentation. Key Highlights: 1. Collaborative environment with a culture of continuous learning 2. Focus on HR and Personnel Department document management 3. Responsible for compliance and document updates **Description:** ---------------- For over two decades, Ativa Serviços has been a reference in providing outsourced labor services, serving various sectors of the production chain. If you are punctual, committed, and interested in joining a collaborative environment aligned with continuous learning and effective results—and passionate about improving people’s lives by delivering excellence in services—join our \#LegiaoAzul. * Work Location: Uberaba/MG (On-site) * We have positions available for persons with disabilities (PCD) An organized, detail-oriented professional capable of performing administrative activities with a focus on document management. Responsible for ensuring compliance and updating documents related to HR and Personnel Department processes, guaranteeing agility and accuracy in physical and digital archiving, as well as meeting legal and client requirements. **Main Responsibilities and Duties** * Perform physical and digital document archiving. * Maintain interface with HR and Personnel Department for document management. * Prepare and submit documentation for initial and cross-integration of employees. * Update documents in internal systems and client platforms. * Serve as the point of contact for document-related requests from the Legal Department. * Support the completion and archiving of onboarding and offboarding processes. * Verify compliance of onboarding dossiers according to internal standards and job site requirements. * **Requirements:** ----------------- **Desired Qualifications** * Experience: Administrative routines, document control and archiving (minimum 6 months). * Education: Completed or ongoing undergraduate degree (in Administration, HR, Occupational Safety, Law, etc.) * Technical Knowledge. * Microsoft Office Suite (Excel and Word). * Document management and HR systems (preferred). **Behavioral Competencies** * Organization and attention to detail. * Proactivity and sense of responsibility. * Strong communication skills for interaction across departments (HR, Personnel Department, Legal, clients). * Ability to work under deadlines and handle simultaneous demands. * Ethical conduct and confidentiality when handling sensitive information.