Administrative Assistant

Description

Job Summary: An organized and detail-oriented professional to perform administrative tasks with a focus on document management for HR and Payroll, ensuring compliance and efficiency. Key Highlights: 1. Document management support for HR and Payroll departments 2. Collaborative environment focused on continuous learning 3. Opportunity for organized and detail-oriented professionals **Description:** ---------------- For over two decades, Ativa Serviços has been a reference in providing outsourced labor services, serving various sectors of the production chain. If you are punctual, committed, and interested in joining a collaborative environment aligned with continuous learning and effective results—and passionate about improving people's lives by delivering excellence in services—join our \#LegiaoAzul. * Work Location: Uberaba/MG (On-site) * We have positions available for persons with disabilities (PCD) An organized, detail-oriented professional capable of performing administrative tasks with a focus on document management. Responsible for ensuring compliance and up-to-date documentation related to HR and Payroll processes, guaranteeing accuracy and efficiency in both physical and digital archiving, as well as meeting legal and client requirements. **Main Responsibilities and Duties** * Perform physical and digital document archiving. * Maintain communication with HR and Payroll departments regarding document management. * Prepare and submit documentation for initial and cross-functional employee onboarding. * Update documents in internal systems and client platforms. * Serve as the point of contact for document-related requests from the Legal department. * Support the completion and archiving of onboarding and offboarding processes. * Verify the compliance of onboarding dossiers according to internal standards and job site requirements. * **Requirements:** ----------------- **Desired Qualifications** * Experience: Administrative routines, document control and archiving (minimum 6 months). * Education: Completed or ongoing undergraduate degree (in Administration, HR, Occupational Safety, or Law). * Technical Knowledge. * Microsoft Office Suite (Excel and Word). * Document management and HR systems (preferred). **Behavioral Competencies** * Organization and attention to detail. * Proactivity and sense of responsibility. * Strong communication skills for interaction across departments (HR, Payroll, Legal, clients). * Ability to work under deadlines and handle multiple simultaneous tasks. * Ethical conduct and confidentiality when handling sensitive information.