Administrative Assistant

Description

Job Summary: A professional responsible for organizing, archiving, and controlling documents; preparing reports; managing inventory; and supporting accounting and administrative entries across various departments. Key Highlights: 1. Document and certificate organization and control 2. Report and spreadsheet preparation 3. Administrative and accounting entry support **Main Responsibilities:** * Organize, archive, and control physical and digital documents and certificates, such as invoices, farm lease agreements, and updates to the HR department; * Prepare and review reports, spreadsheets, and correspondence, ensuring data aligns with planning; * Manage agricultural pesticide inventory by comparing GSB system data with physical stock; * Monitor livestock (cattle) entries as required by the IMA system; * Issue GTA forms (Animal Transport Guides) for cattle transportation, along with corresponding invoices; * Prepare cost reports in the GSB system according to guidelines; * Support revenue entries and write-offs in the GSB system, as well as machine-hour and labor-hour entries, particularly in Regions 1 and 4; * Enter RPS (Provisional Service Receipts) into the GSB system for payment processing; * Quote inputs and supplies for Regions 3 and 4 per instructions; * Assist with royalty transfers in the BIOTEC system; * Place animal slaughter requests (cows and pigs) as needed, and assist with weight recording entries for cattle, swine, and goats in the GSB system; * Monitor meals and complete the payment spreadsheet for Regions 3 and 4; * Process diesel fuel write-offs for Regions 1 and 4, and perform pesticide transfers in the system per technical guidance; * Register equipment—including machinery, vehicles, and implements—in the GSB system using fleet data; * Open and close accounting periods, ensuring retroactive entries are blocked; * Support the Human Resources, Finance, and Accounting departments in administrative tasks; Compensation: R$2.800,00 - R$3.100,00 per month Benefits: * Medical assistance * Dental assistance * Fuel allowance * Profit-sharing * Meal voucher * Transportation voucher Work Location: On-site