Administrative Assistant (COPY)

Description

Job Summary: A Facilities professional responsible for managing building maintenance, cost control, procurement, and supplier relationships to ensure user comfort and safety. Key Highlights: 1. Work in Facilities and building maintenance to ensure comfort and safety 2. Control corporate costs and manage suppliers 3. Perform general procurement and monitor departmental KPIs If you are a person with strong communication skills, able to work effectively in multidisciplinary teams, curious, engaged, and innovative — this opportunity is for you!!! **Responsibilities and Duties** Collaborate with the Facilities service provider to maintain internal and external areas, cleaning, maintenance, leasing, and security; oversee all related activities to enhance end-user comfort and safety. Monitor building maintenance using checklists to proactively prevent breakdowns and repairs. Register suppliers and real estate partners in the system. Record supplier invoices in the Oracle system to track managerial budgets and process supplier payments. Monitor protests and notices issued to SPEs via email from the RTF agency to implement preventive credit protection measures. Control corporate costs by allocating expenses across cost centers to monitor overall spending. Issue debit notes to related companies using internal documents to ensure accurate final cost allocation. Perform general procurement for the company (office supplies, consumables, etc.) through supplier contracts to maintain inventory control. Update the departmental KPI spreadsheet in Excel for monthly tracking of the bonus policy. Carry out other duties related to the position as requested by the immediate supervisor. **Additional Information** Completed high school education; Proficiency in Microsoft Office; Experience in the field is a plus. At Vitta, our mission is to **fulfill dreams and transform people's lives.** In ten years, we have become part of many people’s stories — whether customers who achieved homeownership or colleagues who share our passion for innovation. Driven by our purpose of creating and developing projects that improve quality of life, comfort, and safety, it was only natural that, after **10 years**, we have already helped over 13,000 families realize their **dream** — owning a home! If you see the world the same way, we’d love to meet you! You’ll surely bring great value to our drive for change! We are a company in constant motion, and one of those movements is directed toward greater **diversity and inclusion** within our ecosystem. **Our job openings are also open to People with Disabilities (PwD).**