**Executive Secretary (PJ)** ----------------------------- **Reference Location:** Itajaí – SC **Work Model:** Remote initially, with possibility of future relocation to Itajaí **Employment Type:** Legal Entity (PJ) **Availability for Travel:** Occasional, as required by executive needs ### **About the Opportunity** We are seeking an **Executive Secretary** to work closely with senior leadership, providing strategic, organizational, and confidential support. This role demands a high level of organization, professional maturity, assertive communication, and the ability to anticipate needs—making it a key position in ensuring smooth and efficient executive operations. ### **Key Responsibilities** * Full management of the executive’s calendar, including appointments, meetings, travel, and events * Organization and prioritization of strategic tasks, ensuring day-to-day leadership efficiency * Liaison with internal and external stakeholders, maintaining clear, professional, and discreet communication * Preparation of presentations, reports, meeting minutes, and supporting materials for strategic meetings * Management of confidential documents, contracts, and sensitive information * Administrative and financial support related to executive routines * Planning and logistics for domestic and international travel (flights, accommodation, agenda, transportation) * Organization of in-person and remote meetings, including follow-ups and deadline tracking * Support in decision-making through information organization and basic data analysis * Proactive risk, bottleneck, and executive need anticipation ### **Technical Requirements** * Prior experience as an Executive Secretary, Executive Assistant, or similar role * Proficiency in Microsoft Office / Google Workspace (especially calendar, presentations, and spreadsheets) * Excellent written and verbal communication skills * Ability to handle confidential and sensitive information * Strong organizational, time management, and task-prioritization skills in dynamic environments * Availability for occasional travel * Remote work setup (stable internet connection, suitable workspace) ### **Behavioral Requirements** * Professional, ethical demeanor and a high degree of confidentiality * Proactivity and autonomy in managing daily responsibilities * Adaptability to change and ability to manage multiple concurrent demands * Strategic thinking and systemic vision * Interpersonal and communication skills across diverse profiles * Emotional resilience and composure under pressure ### **Preferred Qualifications** * Direct experience supporting senior leadership or C-level executives * Experience in fast-growing or highly dynamic organizations * Knowledge of strategic project, process, or routine organization * Intermediate or advanced English or other foreign language proficiency ### **What the Company Offers** * Close collaboration with senior leadership and involvement in strategic decisions * A dynamic, confidential, and highly responsible professional environment * Initial flexibility in the remote work model * Opportunities for growth and advancement alongside leadership * Compensation commensurate with the strategic nature of the role (PJ) ### **Ideal Profile** An organized, discreet, strategic, and trustworthy professional who acts as the leadership’s right hand—ensuring fluidity, organization, and efficiency in daily executive operations. Minimum Education: Technical Degree Availability for Travel Willingness to Relocate Meal Allowance