Project Management Assistant

Description

Job Summary: We are seeking a Project Management Assistant to organize, monitor, and control construction projects, ensuring financial control, predictability, and operational organization. Key Highlights: 1. Strategic role in supporting project management 2. Focus on financial control, predictability, and operational organization 3. Communication with U.S. suppliers in English **About the Company...** Avalon Homes is a real estate development and residential construction company operating in the United States, particularly in Massachusetts (Boston area). The company develops and constructs houses and townhouses—from land acquisition through to sale or rental operations for income generation. Its focus lies on organization, financial predictability, and professionalization of the market for international investors. **Job Description** We seek a Project Management Assistant to directly handle the organization, monitoring, and control of the company’s construction projects. This professional will play a strategic role in supporting project management—from pre\-construction phase through project completion and delivery of results to investors—ensuring financial control, predictability, and operational organization. We are looking for an organized, analytical, proactive individual with strong process structuring and monitoring capabilities. **Key Responsibilities:** Planning and Pre\-Design • Assist in initial project structuring • Develop and monitor physical construction schedules • Request and organize quotations from U.S. suppliers and subcontractors • Structure construction budgets and feasibility spreadsheets Construction and Cost Management • Monitor physical construction progress versus plan • Track planned versus actual costs • Update project financial control spreadsheets • Categorize expenses by cost center • Support supplier payment and contract controls • Identify risks of budget overruns Financial Control and Forecasting • Forecast final construction cost • Support project profitability analysis • Update periodic financial reports • Prepare performance reports for investors Reporting and Communication • Prepare monthly project reports • Organize construction documents and information • Communicate with U.S. suppliers and subcontractors (in English) • Monitor internal requests and operational deadlines **Mandatory Requirements:** • Advanced or fluent English (daily use with U.S. suppliers) • Excellent organizational skills • Strong written and verbal communication skills • Proficiency in Excel or Google Sheets (VLOOKUP, pivot tables, and financial controls) • Analytical mindset • Planning and prioritization ability • Sense of urgency and accountability • Numerical aptitude and financial control capability **Preferred Qualifications:** • Experience in civil construction or engineering • Experience in construction budgeting or planning • Experience in finance or controller roles • Knowledge of project management • Experience with QuickBooks, ERP, or management software • Experience working with investors or preparing managerial reports