**Qualifications and Skills** * Completed or ongoing undergraduate degree in Administration, Executive Secretariat, or related fields. * Prior experience in reception, secretarial work, or a similar role. * Excellent organizational and time management skills. * Clear and professional verbal and written communication. * Discretion and confidentiality when handling sensitive information. * Proactivity and ability to work autonomously. * Familiarity with digital processes, management systems, and administrative tools. **Main Responsibilities** **Reception and Guest Services** * Welcome visitors, service providers, and partners, ensuring friendly and professional service. * Manage the flow of people and information at the reception desk. **Meeting Organization** * Schedule meeting rooms, coordinate meeting calendars, and ensure proper preparation of venues. * Provide logistical support whenever necessary. **Reception Area Maintenance** * Maintain an organized, clean, and functional reception environment. * Manage office supplies and request replenishment as needed. **Interaction with Internal Departments** * Facilitate communication between visitors and staff members. * Support general departmental requests to ensure operational efficiency. **Support for Operational Supervision** * Assist with administrative routines of the Operational Coordination team. * Support the execution of digital processes, submission and tracking of requests, system updates, and data organization. * Contribute to the flow of information among units, projects, and the coordination team.
João Silva
Indeed · HR
João Silva
Indeed · HR
