Administrative Assistant

Description

Job Summary: The professional will be responsible for providing administrative support to various areas, ensuring compliance with processes and routines to achieve operational efficiency. Key Highlights: 1. Comprehensive administrative support across various areas 2. Document and billing management 3. Internal and external public service **Location:** Rondonopolis, Mato Grosso, BR, Rondonópolis With over 12,000 employees across 36 countries, COFCO International is an agribusiness platform of COFCO Corporation—one of China’s largest agricultural and food companies—with a global presence. The company is accelerating its growth to build an excellent agricultural supply chain anchored in China and competitive on a global scale. Brief Position Description Responsible for providing administrative support to various organizational departments, ensuring compliance with administrative processes and routines, thereby contributing to operational efficiency and organization. **Key Responsibilities:** **Perform administrative tasks:** conduct controls, registrations, document filing, and report preparation. Support order billing, issuance and recording of invoices, following established procedures. **Serve internal and external public:** provide support and guidance to employees, customers, and suppliers, in person, by phone, or via email. Organize and file physical and digital documents, ensuring their preservation and easy access. Record incoming invoices (goods, services, simple consignment, utility bills, taxes, and fees). Release trucks (weighing and documentation verification) and monitor invoice status on the SEFAZ website. Monitor finished goods inventory and support raw material and finished goods inventory activities together with the Operations Department. Control administrative supplies, requesting replenishment as needed. Enter data and monitor internal management systems, ensuring information is up to date. Support other departments in executing administrative processes as required. Maintain a clean and organized workplace to facilitate daily activities. Actively participate in Safety, Quality, and Environmental programs implemented or being implemented at the site. Support the immediate supervisor in monitoring departmental plans, goals, and resource utilization. Comply with laws, internal procedures, and COFCO’s ethical standards; Work in accordance with technical standards and procedures related to quality, safety, hygiene, health, and environmental protection. Understand COFCO’s values and practice them daily—serving as a role model for the entire organization—and uphold the SUNSHINE culture. **Prerequisites:** **Education:** Technical, technological, or undergraduate degree in progress in Administration, Business Management, Accounting, or related fields. **Experience:** Experience in administrative routines, billing, document management, and internal/external public service. **Area Knowledge:** Administrative routines, billing and inventory control, basic document management and inventory concepts, Occupational Safety regulations. Shift availability COFCO International is an equal opportunity employer. All qualified candidates are welcome and considered for our positions without distinction based on race or ethnicity, religious belief, gender, gender identity, sexual orientation, nationality, age, persons with disabilities (PwD), or any other characteristic protected by law. To learn how COFCO International collects and processes your personal data during your job application, please consult our Privacy Policy.