Administrative Assistant

Description

Job Summary: A professional responsible for front desk duties, telephone reception, file and mail organization, administrative and financial support, expense control, and preparation of commercial contracts. Key Highlights: 1. Reception and organization of the front desk and office 2. Comprehensive administrative and financial support 3. Preparation of commercial representation contracts **Description of activities the professional will perform**Description of activities the professional will perform 1\) Greeting visitors; 2\) Handling telephone calls and routing them to appropriate departments; 3\) Answering the company intercom system and identifying visitors; 4\) Maintaining organized physical and digital files; 5\) Receiving correspondence and distributing it appropriately; 6\) Procuring supplies for administrative departments; 7\) Assisting with bank reconciliation; 8\) Assisting with Accounts Payable management; 9\) Assisting with Accounts Receivable management; 10\) Assisting with collections and negotiation with delinquent customers; 11\) Managing and registering travel expenses; 12\) Preparing commercial representation contracts; 13\) Preparing termination agreements for commercial representation; 14\) Supporting other administrative team members’ routine tasks to ensure operational efficiency of the office. 15\) Keeping the reception area and office organized and clean. **Requirements** Technical Skills: Basic Microsoft Office and ERP systems (preferred) Behavioral Competencies: Organization, proactivity, leadership, interpersonal skills, problem-solving, adaptability, results orientation Employment Type: Full-time CLT Compensation: Starting from R$2\.180,00 per month Work Location: On-site