Administrative Assistant

Description

Job Summary: Responsible for administrative, financial, and billing activities, using internal systems for production management and fiscal invoice control. Key Highlights: 1. Billing operations and management of fiscal invoices. 2. Production management and system configuration. 3. Administrative and financial support. **Basic to intermediate knowledge of Microsoft Office suite (Excel, Word, Outlook)** **\- Familiarity with administrative and financial routines** **\- Proficiency with internal systems and digital tools** **\- Completed high school education (technical or higher education in Administration or related fields is desirable)** **\- Prior experience in this role is a plus** **\- Good typing skills and ability to organize information** **Responsibilities**: \- Billing: Issuing orders and fiscal invoices along with required documentation for product release. Recording and verifying incoming merchandise fiscal invoices via XML files. Registering purchase invoices for raw materials and returns. Archiving incoming and outgoing fiscal invoices, as well as fiscal invoice stubs. \- Generating all production records in the system (Sankhya). · Receiving the production sheet from the production department. · Performing manual calculations to verify scrap and production quantities. · Creating production orders in the system / executing operations and production / confirming material consumption in the product management module via the system. · Executing production entries directly within the system. · Executing production entries and issuing invoices upon request from headquarters. \- General system configurations (e.g., creating codes, alternative units). Creating new product codes and their composition. \- Recording and managing fiscal invoices for raw material receipt. \- Bank reconciliation. \- Responding to service orders (OS) on various topics. \- Collaborating with IT support to identify potential system improvements and error corrections. \- Assisting in routing orders loaded at the branch. \- Generating monthly production reports with chart integration. \- Supporting other administrative tasks. Employment Type: Full-time CLT Benefits: * Meal allowance * Transportation allowance Work Location: On-site