PURCHASING ASSISTANT

Description

Job Summary: A professional responsible for executing and managing the entire procurement process—from requisition to delivery tracking and supplier management—ensuring compliance and efficiency. Key Highlights: 1. Manages the entire procurement process for materials and services. 2. Performs quotations, approves suppliers, and issues purchase orders in the Totvs system. 3. Supports inventory management, stocktaking, and analysis of procurement KPIs. **Job Description:** ---------------------- Receive and verify purchase requisitions for materials or services, and carry out the procurement process within the stipulated delivery timeline; Verify specifications of requested materials or services, identifying technical specifications/details to ensure correct acquisition; Support budget approvals, cost estimates, and inventory and stock management; Conduct quotation processes for materials and services, ensuring item acquisition by comparing and selecting the supplier offering the best commercial conditions (price, delivery time, taxes, freight, quality, compliance with legislation and technical standards); Contact, register, and approve suppliers; develop new suppliers while maintaining cordial relationships, respecting compliance requirements and the Code of Ethics during negotiations; Issue purchase orders in the Totvs system, sending commercial terms to the selected supplier and confirming purchase acceptance; Monitor delivery flow (follow-up) and purchase order status; Return materials if they do not comply with established commercial conditions and/or present quality/specification issues; Verify purchase orders, invoices, bank slips, contracts, and other documents related to the procurement process, providing relevant procurement information to associated departments (tax, logistics/receiving, finance, and accounting), and monitor order closure/processing in the Totvs system; Organize and archive records and information of completed purchases; Prepare procurement reports and support strategic purchasing decision analyses; Implement and monitor KPIs, presenting results to managers and senior leadership; Collaborate with the procurement team, providing operational and administrative support; Maintain courteous and effective communication with requesters, suppliers, associated departments, and management. **Mandatory Requirements:** ------------------------------ Completed high school education; Currently pursuing a bachelor’s degree in Business Administration, Logistics, or related fields. **Desirable Requirements:** -------------------------- Completed technical course in Business Administration. **Employment Type:** -------------------------- CLT (Consolidated Labor Laws) **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Salary:** ------------ $2,370\.56 **Benefits:** --------------- Chartered Transportation Meal Voucher On-site Restaurant WellHub Christmas Card Profit Sharing (PLR) DAY OFF Health Insurance Dental Insurance **Work Location:** ---------------------- Wana Jacareí **Working Hours:** ------------------------ 07:30 AM to 5:18 PM \- Monday to Friday