Administrative Assistant (2)

Description

Job Summary: Professional responsible for administrative routines, document management of grain contracts, inventory control, and support to finance and HR departments. Key Highlights: 1. Central role in grain contract management and grain movement. 2. Responsibility for administrative routines and accounting/tax support. 3. Support for HR processes and audits. **Description:** Completed Higher Education Intermediate Microsoft Office proficiency Basic accounting/tax knowledge, inventory control, and goods receipt/shipment routines Experience in administrative routines Issue grain purchase contracts, collect signatures and supporting documents, and maintain contract documentation. Operationalize credit release requests based on information, documentation, and commercial area opinions received. Perform queries, write-offs, and transfers of Royalty Credits related to grain purchases. Monitor and verify unloading confirmations under grain contracts for subsequent payment indication. Issue billing authorizations, request price locks, and indicate payments for grain purchase contracts. Issue Electronic Fiscal Invoices (NFE) for grain purchase, sale, price fixation, complement, rejection, and return. Control and reconcile grain inflow and outflow movements, as well as safeguard inventory. Resolve customer discrepancies related to grain balances, monitor and justify pending balances (financial discounts/physical adjustments) and associated documentation. Support external and/or internal audit requests. Prepare Purchase Requisitions and Purchase Orders for the Administrative and Operations departments of the unit, monitor approval workflows, and validate documentation for payment processing. Support updating the organizational structure for third-party contract document management. Assist with unit Personnel Department tasks, such as: timekeeping control, hiring, termination, vacation management, and PPE (Personal Protective Equipment) record entries. Execute area-specific processes in accordance with company procedures. 2511120202181097079