Administrative Assistant – PCD

Description

**About Our Company:** With 27 years of operation, Inove Ideias e Soluções is a holding company that brings together businesses specialized in information technology, serving both the public sector (Federal, State, and Municipal) and the private sector across Brazil. The group manages well-established brands in the national printing and IT market, such as Dady Ilha, Mac ID, and Bradok. Our purpose is to integrate technology, data, and strategic intelligence to develop customized solutions, ensuring quality, efficiency, and cost optimization—always aligned with our clients’ needs. **Job Mission:** Support the execution of the company’s administrative routines, operating broadly across different areas and operational demands, ensuring organization, internal process support, information control, and team assistance—contributing to the smooth functioning of the organization’s administrative activities. **Responsibilities:** * Perform administrative support activities for various departments within the company, ensuring organization and adherence to internal processes; * Manage, organize, and archive physical and digital documents, ensuring easy access and accurate updating of information; * Support data entry, updating, and verification in spreadsheets, systems, and internal controls to ensure data reliability; * Assist in preparing, completing, and monitoring reports, forms, administrative controls, and departmental indicators; * Support internal service requests from company departments, providing assistance for administrative and operational demands; * Manage documents—including receipt, dispatch, and organization of materials and correspondence—as applicable; * Support calendar management, meetings, internal controls, and tracking of administrative deadlines; * Assist in managing payments, invoices, requisitions, or administrative processes, as required by the respective area; * Support front-desk routines, covering receptionist duties during lunch breaks, absences, or as needed—ensuring continuity and service quality; * Provide in-person and telephone customer, supplier, and visitor support, directing them to responsible departments and offering initial assistance as needed; * Schedule and organize meeting rooms, ensuring appropriate preparation of the environment for internal and external meetings; * Receive visitors, direct them to meeting rooms, and notify responsible employees handling reception and service; * Handle incoming phone calls, route calls, and contact internal staff when necessary; * Collaborate across multiple departments, supporting diverse administrative tasks per leadership direction; * Contribute to continuous improvement of administrative processes by suggesting enhancements and supporting routine organization. **Technical Requirements:** * Completed High School education; * Undergraduate studies in progress will be considered an advantage (e.g., Administration, Human Resources Management, Business Process Management, Logistics, Finance, or related fields); * Prior experience in administrative routines will be considered an advantage; * Basic to intermediate knowledge of Microsoft Office Suite, with emphasis on Excel and Word; * Proficiency with systems, document organization, and administrative controls; * Strong organizational skills and ability to manage multiple concurrent tasks. **Preferred Qualifications:** * Previous experience in generalist administrative roles; * Experience in internal service provision and departmental support; * Knowledge of administrative controls, documentation, spreadsheets, and ERP systems; * Experience in multifunctional or corporate organizations; * Undergraduate studies in progress or completed. **Behavioral Competencies:** * Organization and attention to detail, ensuring quality and accuracy in administrative tasks; * Proactivity and willingness to support diverse departments and tasks; * Strong verbal and written communication skills, fostering effective internal team collaboration; * Adaptability and flexibility to handle varied tasks and shifting priorities; * Teamwork, contributing to a collaborative environment; * Responsibility and commitment to deadlines and internal processes; * Analytical mindset and strong organizational sense for managing information and documents. **Inclusion and Diversity:** This position is designated for persons with disabilities (PCD). We value diversity and strive to build an inclusive, respectful, and collaborative environment, promoting development opportunities for all professionals.