Administrative Assistant

Description

Job Summary: The GPS Group is seeking an Administrative Assistant to support the operational team, perform controls and procedures, and maintain departmental organization, with a focus on administrative service and support. Key Highlights: 1. Vacancy to cover vacation periods in a team that values excellence and innovation 2. Values organization, good interpersonal relationships, and initiative 3. Essential support in the administrative and operational management of the department With over 60 years of experience, the GPS Group seeks professionals who share our Spirit of Service. We operate across multiple areas, including Facilities, Security, Logistics, Utility Engineering, Industrial Services, Food Services, and Infrastructure. Join a team that values excellence and innovation!???? We are looking for an ADMINISTRATIVE ASSISTANT to join our team. This position is open to all individuals. We value diversity and inclusion within our team! **Job Description:** VACATION COVERAGE **Location:** Rua Álvares de Azevedo\- 230, 4th, 5th, and 6th floors \- Icaraí, Niterói \- RJ, ZIP Code: 24220\-021 **Salary:** BRL 2243\.62 **Work Schedule:** Monday to Friday (8:00 AM to 6:00 PM\) **Benefits:** * Meal Voucher: BRL 30\.15 * Food Allowance: BRL 368 * Transportation Benefit: 6% * Medical Assistance **Responsibilities:** * Completed high school education. * Prior knowledge and experience in related functions will be considered an advantage. * Proficiency in Microsoft Office Suite. * Organization skills, interpersonal communication, verbal and written fluency, courtesy, initiative, and flexibility. **Requirements:** * Monitor employee attendance record completion • Receive, organize, and manage time sheets * Receive, verify, and forward medical certificates to HR * Request and monitor issuance of physical access credentials * Request and monitor creation of virtual access credentials * Receive and dispatch document courier packages * Sort and organize uniforms and PPEs for shipment * Perform external postal services * Assist in data surveys and mapping * Maintain updated departmental records: reimbursements, expense reports, taxi usage, overtime, vacations, etc. * Provide additional administrative support to the department * Fulfill Analyst’s requests regarding data collection * Support the operational team in handling incidents • Verify and update data/folders in the client’s system: controls and procedures * Verify data entries in RGM spreadsheets for Book preparation * Verify overtime entries according to maintenance service schedules * Request password resets for Conbras team members (client interface) * Request Itaú ID badges for new hires (client interface) • Request vacation scheduling and monitor coverage process. Interested? Contact us! \+55 11 99286\-6396 \- Kethylyn Toth, or send an email with subject line "828579 \- ADMINISTRATIVE ASSISTANT" to: kethylyn.freitas@gpssa.com.br **Minimum Education Requirement:** Extracurricular / Vocational Training